| | | | | | | |  | Resolutions - C7 D
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Alina T. Hudak, City Manager | | | DATE: | September 17, 2021 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 11 TO THE PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND WOLFBERG/ALVAREZ AND PARTNERS, INC., FOR THE FLAMINGO PARK PROJECT IN THE NOT-TO-EXCEED AMOUNT OF $365,800, FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING PROFESSIONAL SERVICES AND AN ADJUSTMENT TO THE HOURLY RATES; WITH PREVIOUSLY APPROPRIATED FUNDING. |
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| | | | | | | | RECOMMENDATION
| | The Administration recommends adopting the Resolution. |
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| | | | | | | | BACKGROUND/HISTORY
| On September 5, 2007, pursuant to Request for Qualifications (RFQ) No. 15-06/07, the Mayor and City Commission adopted Resolution No. 2007-26609 approving and authorizing the Mayor and City Clerk to execute an A/E Agreement with Wolfberg/Alvarez and Partners, Inc. (Wolfberg/Alvarez), for the Flamingo Park Project, in the amount of $443,000. The scope included architectural, engineering, master planning, landscape architecture and surveying services, for the development of the Master Plan, as well as the design, bidding, award services, and construction administration of the Tennis Center.
On September 9, 2009 the City Commission approved option “L” of the Flamingo Park Master Plan through the adoption of Resolution No. 2009-27190. The Basis of Design Report (BODR) was subsequently issued based upon this approval. On November 9, 2010, the Flamingo Park Master Plan was approved by the Historic Preservation Board (HPB).
On July 14, 2010, the Commission adopted Resolution No. 2010-27427 approving and authorizing the Mayor and City Clerk to execute Amendment No. 1 for a total amount of $77,720, for additional
architectural and engineering services associated with revisions to the Master Plan and Tennis Center.
Amendments No.’s 2 through 4 were administratively approved by the City Manager, for a total amount of $6,446, for additional architectural and engineering services associated with changes to the scope and the design of the Tennis Center.
On January 15, 2014, the City Commission adopted Resolution No. 2014-28449, approving and authorizing the Mayor and City Clerk to execute Amendment No. 5 for a total amount of $403,261. This Amendment provided for the planning, design, bidding, and construction phase services of the following park improvements, which consist of a community garden, baseball field renovation, historic lodge renovation, new park entrance, enhanced pedestrian/bike paths, new interactive water feature, teenage activity, lighting enhancement, signage, drainage, landscaping and irrigation.
On April 23, 2015, Amendment No. 6 was approved administratively by the City Manager for a total amount of $14,732. This amendment provided for scope modifications to the Master Plan concept that included an outdoor fitness cluster, the replacement of the community garden with a butterfly garden, the relocation of the new restroom facility and upgrades to the baseball, softball and soccer fields, inclusive of sod, drainage and irrigation.
On July 14, 2015, Amendment No. 7 was approved by the City Manager for a total amount of $15,090 for additional design services associated with the renovation of the existing soccer field, including replacing existing sod with synthetic turf and site drainage in and around the field.
On December 14, 2016, the City Commission adopted Resolution No. 2016-29672, approving Amendment No. 8 in the amount of $231,269, for the provision of additional architectural and engineering services that include updated phases for construction completion, revised construction cost estimates; the design, bidding and construction administration of the renovation of the Robert C. Hass and Joe Rubin Handball Court Buildings, the eight (8) existing outdoor courts and additional scope identified for the softball field with new lighting, new benches, dug out, and a synthetic turf playing field with associated site drainage.
On September 12, 2018, the City Commission adopted Resolution No. 2018-30478, approving Amendment No. 9 in the amount of $71,200, for the provision of additional architectural and engineering services that included revisions necessary for the relocation of the existing IT Room (currently located inside the historic lodge), plan revisions to park-wide landscaping and concrete pathways (due to Hurricane Irma tree damages), relocation of baseball field guy wires (due to the unforeseen conflict with the renovation of ADA ramps), preparation of construction documents for the softball field as a “stand-alone” project and preparation of a new specific purpose and topographic survey for Flamingo Park.
Certain Master Plan improvements have been completed, such as the tennis center, the football field and running track, the restroom facility, the soccer field, and the demolition of the former Property Management site. City proceeded with the construction of the park-wide improvements, outdoor fitness center, and the renovation of the Joe Rubin and Robert Haas handball courts. Additional funding was required to complete the construction of the new butterfly garden, renovation of the historic lodge, a new water feature, and the renovation of the baseball and softball fields.
On November 6, 2018, the electorate of the City of Miami Beach approved the issuance of a $439,000,000 General Obligation Bond, including $169,000,000 for parks, recreational facilities, and cultural facilities. Funding for the Flamingo Park Master Plan was included.
On March 13, 2019, the City Commission adopted Resolution No. 2019-30754, approving the GOB implementation plan, which included the necessary funding to complete the improvements of the Flamingo Park Master Plan in the third tranche bond issuance.
On July 17, 2019, the City Commission adopted Resolution No. 2019-30874 approving Amendment No. 10 in the amount of $35,216, for the provision of additional architectural and engineering services as a result of a community request and direction from the City Commission to revisit the Flamingo Park Master Plan regarding tree retention and mitigation, and for the extension of construction administration services for the renovation of the Joe Rubin and Robert Haas handball courts for added scope of work associated to the restoration of stucco and project phasing.
On April 21, 2021 Commission adopted Resolution # 2021-31693 advancing the GOB funding for the Flamingo Park Master Plan from tranche 3 to the current tranche 1.
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| | | | | | | | ANALYSIS
| Certain elements of the Master Plan funded by the GOB have been fully designed by Wolfberg/Alvarez including the new butterfly garden consisting of the addition of new trees, palms, ground cover, native plants, lighting, and new concrete pathways as well as drainage improvements. The historic lodge, formerly used as the Property Management building, will be fully renovated, and converted into a multi-use community center. Other improvements include a renovated baseball field, drainage improvements, restrooms, press box and bleachers. The adjacent softball field renovations include installation of new artificial turf, construction of new bleachers, canopy system, new dugouts, and drainage improvements.
As part of the City’s initiative to implement resiliency on all possible city projects, additional scope was added to the Flamingo Park Master Plan project to include two underground storm water management systems for storage and disposal of storm water. The systems are to be installed below the softball and baseball fields. It is expected that the systems will be used to collect, treat, and dispose storm water run-off from Flamingo Park and possibly adjacent areas. The storage component may also provide water for the landscaping irrigation system. In addition, new scope was identified as desired by the city and residents, such as additional renovation to the baseball field and stadium that include: replacement of the existing field with artificial turf, new chain link fencing, new pre-engineered storage shed, new LED sports lights, upgrades to the electrical room, grading, paving, drainage, renovate ticket booth at entrance, and upgrade dugouts. To implement these added scope items, additional professional services are required.
Wolfberg/Alvarez, the project Architect of Record, has completed the design for most of the elements of the Master Plan and therefore it is in the City’s best interest to continue with their services for the remainder of the project.
Wolfberg/Alvarez, as requested by the City, presented a fee proposal for the additional professional services, including a request for an adjustment to the hourly rates per A/E agreement Article 7.4.2. The original hourly rates date back to 2007. The negotiated rates are in accordance with the current rates being paid by the City for similar professional services. Staff negotiated and reached an agreement for the additional professional services in the not-to-exceed amount of $365,800 (Exhibit A). The negotiated fee is commensurate with the level of work contemplated in the scope of services for this project. The total revised contract amount is $1,663,734.
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| | | | | | | | SUPPORTING SURVEY DATA
| | Results from the 2019 Resident Survey show that 33% of residents rated park improvements as the most important capital improvements project. |
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| | | | | | | | | Amount(s)/Account(s): | 391-0820-061357-00-410-546-00-00-00-21518
$365,800 TOTAL
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| | | | | | | | CONCLUSION
| | The Administration recommends approval of the resolution. |
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| | | | | | | | Applicable Area
| | South Beach |
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| | | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | | Yes | | Yes | |
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| | | | | | | | Strategic Connection
| | Neighborhoods - Evolve parks and green spaces to meet the changing needs of the community. |
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| | | | | | | | Legislative Tracking
Capital Improvement Projects |
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