Item Coversheet

Notices  2.




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Rafael E. Granado, City Clerk 
DATE:June  23, 2021
 



SUBJECT:HOW A PERSON MAY PARTICIPATE DURING THE HYBRID CITY COMMISSION MEETING / COMMISSION MEETING PROCEDURES.

RECOMMENDATION

Please call the Office of the City Clerk at 305.673.7411 if you have any questions.

ANALYSIS

CITY OF MIAMI BEACH

 

HOW A PERSON MAY PARTICIPATE DURING THE

JUNE 23, 2021 HYBRID CITY COMMISSION MEETING

 

In Person Participation:

 

On June 23, 2021, commencing at 8:30 a.m., the City of Miami Beach will host a Hybrid Commission Meeting. During the Hybrid Commission Meeting, the City Commission will be physically present in a socially distanced manner in the Commission Chamber, Miami Beach City Hall, 1700 Convention Center Drive, 3rd Floor, Miami Beach, FL 33139, while City staff attends the meeting virtually. Applicants and the public are encouraged to attend the meeting virtually (as provided below). However, members of the public who wish to attend the meeting or provide public comment in person may appear at the Commission Chamber. Members of the public are strongly encouraged to wear facial coverings and observe social distancing, consistent with CDC guidance to limit the spread of COVID-19.

 

Providing Spoken Public Comment Virtually During The Commission Meeting:

 

To participate or provide comment virtually during the Commission Meeting, the public may join the webinar at: https://miamibeachfl-gov.zoom.us/j/81392857671 or via telephone at: 1.301.715.8592 (U.S.) or 888.475.4499 (Toll Free). Webinar ID: 81392857671#. Members of the public wanting to speak virtually on an item during the meeting, must click the “raise hand” icon if using the Zoom app or press *9 on the telephone to raise their hand.

 

Observing The Commission Meeting:

 

The Commission Meeting will be broadcast live on Miami Beach TV (MBTV), viewable on the City’s website at https://www.miamibeachfl.gov/government/mbtv/, as well as on Atlantic Broadband Cable channel 660, AT&T U-verse channel 99, Hotwire Communications channel 395, and ROKU device on PEG.TV channel. Closed captioning displays of the audio portion of the Commission Meeting is available in English and Spanish on MBTV. The Commission Meeting will also be broadcast live on social media at facebook.com/cityofmiamibeach. Closed captioning displays of the audio portion of the Commission Meeting is available in English on Facebook.

 

Submitting Written Public Comment Before The Commission Meeting:

 

The public may submit written comments by sending an email to CityClerk@miamibeachfl.gov by 5:00 p.m. the day before the Commission Meeting. Please identify the Agenda Item Number in the email subject line. Emails received will be forwarded to the Mayor and Commissioners and will be included as a part of the meeting record.

 

DR. STANLEY SUTNICK CITIZEN’S SPEAKERS FORUM

 

The times for the public comment period, known as the Dr. Stanley Sutnick Citizen’s Forum, are 8:30 a.m. and 1:00 p.m., or as soon as possible thereafter. Approximately thirty minutes will be allocated to each session, with individuals being limited to no more than two minutes or for a period established by the Mayor. No appointment or advance notification is needed to speak to the Commission during this Forum. During the Dr. Stanley Sutnick Citizen’s Forum, the public may address any issues and/or concerns.

 

AUDIO/VISUAL PRESENTATIONS

 

Members of the public may present audio/visual (AV) materials relating to Agenda Items at City Commission Meetings by utilizing the City’s AV equipment, provided that materials are submitted to the Department of Marketing and Communications by 8:30 a.m., one (1) business day prior to the meeting. Advance submittal of a presentation will allow the Communications Department to plan for the use of the appropriate AV equipment. AV materials must be submitted via email at communications@miamibeachfl.gov. The body of the email must include a notation listing the name or group, contact person, daytime telephone number, email address, description/title of the presentation, and Agenda Item Title as well as the Agenda Item Number. Please reference “Audio/Visual Material” in the email subject line. Acceptable formats for electronic submission are .pdf, .ppt, .pptx, .pps, .ppsx, .wmv, .avi, and .mov. (Note that .pdf is the preferred format for PowerPoint presentations.)

 

 GENERAL INFORMATION

 

The regularly scheduled meetings of the City Commission are established by Resolution. Scheduled meeting dates are available in the Office of the City Clerk’s webpage at: https://www.miamibeachfl.gov/wp-content/uploads/2021/06/2021-Commission-Dates-5.pdf or by calling the Office of the City Clerk at: 305.673.7411.

 

Interested parties are invited to take part in this meeting or be represented by an agent. Copies of Agenda Items are available for public inspection at: https://www.miamibeachfl.gov/city-hall/city-clerk/agenda-archive-main-page-2/. This meeting, or any Item therein, may be continued, and under such circumstances, additional legal notice need not be provided.

 

To request this material in alternate format, sign language interpreter (five-day notice required), information on access for persons with disabilities, and/or any accommodation to review any document or participate in any City-sponsored proceedings, call 305.604.2489 and select option 6; TTY users may call via 711 (Florida Relay Service).

 

Any person requesting placement of an item on the Agenda must provide a written statement with his/her complete address and telephone number to the Office of the City Manager, 1700 Convention Center Drive, 4th Floor, Miami Beach, FL 33139, briefly outlining the subject matter of the proposed presentation. To determine whether the request can be handled administratively, an appointment may be scheduled to discuss the matter with a member of the City Manager's staff. "Requests for Agenda Consideration" will not be placed on the Agenda until after Administrative staff review. Such review will ensure that the issue is germane to the City's business and has been addressed in sufficient detail so that the City Commission may be fully apprised. Such written requests must be received in the City Manager's Office no later than noon on Monday of the week prior to the scheduled Commission meeting to allow time for processing and inclusion in the Agenda package. Presenters will be allowed sufficient time, within the discretion of the Mayor, to make their presentations and will be limited to those subjects included in their written requests.

 

Once an Agenda for a Commission Meeting is published, persons wishing to speak on item(s) listed on the Agenda, other than public hearing items and the Dr. Stanley Sutnick Citizens Forum, should call or email the Office of the City Clerk at 305.673.7411 / CityClerk@miamibeachfl.gov, before 5:00 p.m., no later than the day prior to the Commission meeting and give their name, the Agenda item to be discussed, and if known, the Agenda item number.

 

All persons who have been listed by the City Clerk to speak on the Agenda item in which they are specifically interested, and persons granted permission by the Mayor, will be allowed sufficient time, within the discretion of the Mayor, to present their views. When there are scheduled public hearings on an Agenda item, IT IS NOT necessary to register at the Office of the City Clerk in advance of the meeting. All persons wishing to speak at a public hearing may do so and will be allowed sufficient time, within the discretion of the Mayor, to present their views.

SUPPORTING SURVEY DATA

N/A

Applicable Area

Citywide
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 
Legislative Tracking
Office of the City Clerk