As is customary, many of the City’s agreements resulting from competitive solicitations include renewal clauses that allow for the extension of an Agreement for a certain number of renewal periods beyond the original term, as may be stipulated in the solicitation or resulting agreement. The renewal periods allow the City to continue acquiring the necessary goods and services from reputable contractors at prices established through competitive solicitations. In some cases, the City may require extending agreements, on a month-to-month basis, beyond the terms stated in the solicitation to ensure continuous operations until such time replacement agreements can be executed. All renewals or extensions are based on the same terms, conditions and cost as stipulated in the agreements.
In considering renewal options or extensions, the Administration has considered: the needs of the City, prior contractor performance, risk management considerations (e.g., insurance and bonds), and cost considerations, including any changes to applicable cost index issued by the U.S. Department of Labor, Bureau of Labor Statistics.
Additionally, from time to time it is necessary for the Mayor and City Commission to approve certain routine items on existing contracts, such as service/task orders outlined in the original contracts and change orders.