The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the Resolution accepting the City Manager’s recommendation pertaining to the bids received, pursuant to ITB 2021-018-DF, for Madeleine Village Apartments seawall replacement.

The purpose of the ITB is to establish a contract, by means of sealed bids, with a qualified contractor to replace the seawall at the Madeleine Village Apartments, located at 7861-7871 Crespi Boulevard in the North Beach district. The existing seawall is damaged beyond repair and needs to be replaced.

On December 23, 2020, the ITB was issued.  A voluntary site visit and pre-bid conference to provide information to proposers submitting a response was held on January 7, 2021.  Three (3) addenda were issued.  Bid notices were issued to approximately 43,000 companies utilizing the City’s e-procurement platform.  114 prospective bidders accessed the solicitation.  On February 11, 2021, bids were received from David Mancini & Sons, Inc. and Ebsary Foundation Company. The tabulation of bids received is included in Attachment A.

The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB would be recommended for award.  Staff has verified that both bids meet the requirements of the ITB, including a bid bond, licensing requirements and previous similar experience. However, both bids exceed the City’s cost estimate of $530,000. As a result, the Administration recommends negotiating with bidders (in order of lowest bid price) in an attempt to bring the bid price in line with the project estimate.

A summary of the bidders follows.

David Mancini & Sons, Inc. Since 2010, David Mancini & Sons, Inc. (DMSI) has provided construction services to public and private clients in South Florida. The firm has extensive experience with drainage and civil projects. DMSI has completed prior projects for the City with positive results as reported by staff.

Ebsary Foundation Company. Since 1922, Ebsary Foundation Company (Ebsary) has completed countless notable projects and developed a proven track record that led to them becoming pioneers in foundation systems and marine construction for public and private clients in South Florida. Ebsary has been recently awarded a City continuing contract for seawall projects.

According to the 2019 Community Satisfaction Survey conducted by ETC institute, a 50% satisfaction was given for “Efforts to manage stormwater drainage and flooding.” In further evaluation, the location for this project (North Beach) has a 49.6% satisfaction level. In order to increase standards in this area, the City seeks to increase its efforts in the area by building new seawall, which will be built in front of (waterward) of the existing seawall, to be in compliance with current building code requirements.

After reviewing bids received and staff's recommendations, which include the concerns regarding bids being over budget, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the Resolution authorizing the Administration to enter into negotiations with David Mancini & Sons, Inc., the lowest responsive, responsible bidder and, should the Administration not be successful in negotiating an agreement with David Mancini & Sons, Inc., authorizing the Administration to enter into negotiations with Ebsary Foundation Company, the second lowest responsive, responsible bidder; further, authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration.