| | | | | | | |  | Resolutions - C7 D
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Raul J. Aguila, Interim City Manager | | | DATE: | January 13, 2021 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER FOR THE RANKING OF PROPOSALS PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2020-096-ND, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES IN SPECIALIZED CATEGORIES ON AN "AS-NEEDED BASIS"; REJECTING ALL PROPOSALS RECEIVED FOR THE DISCIPLINE OF LEED COMMISSIONING, AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE ARCHITECTURAL AND ENGINEERING FIRMS, AS SET FORTH IN EXHIBIT "A", FOR THE DISCIPLINES OF GENERAL ENVIRONMENTAL SERVICES ENGINEERING, LANDSCAPE ARCHITECTURE, MECHANICAL, ELECTRICAL AND PLUMBING ENGINEERING, ELECTRICAL ENGINEERING, PLUMBING ENGINEERING, MECHANICAL ENGINEERING, STRUCTURAL ENGINEERING, CIVIL ENGINEERING, STORMWATER ENGINEERING, AND SECURITY AND SAFETY ENGINEERING; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EACH OF THE RECOMMENDED PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. |
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| | | | | | | | RECOMMENDATION
| | The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the Resolution accepting the City Manager’s recommendation pertaining to the bids received, pursuant to RFQ 2020-096-ND, for professional architectural and engineering services in specialized categories, as noted herein in accordance with Section 287.055, Florida Statutes. |
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| | | | | | | | BACKGROUND/HISTORY
| Section 287.055, Florida Statutes, outlines the process by which agencies in the State may utilize contracts with architects and engineers on a continuing basis. Maintaining continuing contracts with architects and engineers helps to expedite the award of a project when the construction cost of each individual project does not exceed $4 million or, for study activities, if the fee for professional services for each study does not exceed $500,000.
In accordance with State law, the City maintains agreements for professional architectural and engineering services in specialized categories to be utilized on an “as-needed-basis”. The current agreements have been extended on a month to month term, until such time as the new contracts are awarded and executed pursuant to this RFQ.
In order to establish replacement contracts, the Administration has released Request for Qualifications (RFQ) No. 2020-096-ND to solicit qualifications from architectural and engineering firms, including professional qualifications in the following specialized areas: Architecture – General; Architecture – Landscape; Architecture – Planning and Urban Design; Architecture – Town Planning; Architecture – Historic Preservation; Engineering – General Environmental Services; Engineering – Mechanical, Electrical & Plumbing; Engineering – Electrical; Engineering – Plumbing; Engineering – Mechanical; Engineering – Structural; Engineering – Civil; Engineering – Geotechnical; Engineering – Coastal; Engineering – Contamination Assessment, Remediation, and Reporting; Engineering – Stormwater; Interior Design / Space Planning; LEED Commissioning; and Surveying.
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| | | | | | | | ANALYSIS
| On March 18, 2020, the Mayor and City Commission authorized the issuance of the RFQ. On April 10, 2020, the RFQ was issued. A voluntary pre-proposal conference to provide information to proposers submitting a response was held on April 23, 2020. Two addenda were issued. The Procurement Department issued bid notes to 32,493 companies utilizing www.bidsync.com website. 492 prospective bidders accessed the advertised solicitation. RFQ responses were due and received on June 5, 2020. The City received a total of one hundred thirty-five (135) proposals from the following firms (some firms submitted proposals for various categories):
2 Plus Architects, Inc.
300 Engineering Group, P.A.
305 Consulting Engineers, LLC
3FM Engineering, Inc.
A&P Consulting Transportation Engineers, Corp.
AECOM Technical Services, Inc.
Allan T. Shulman Architect, P.A.
Aluces Corporation
Alvarez Engineers, Inc.
APX Engineering Group, LLC
Architectural Design Collaborative, Inc.
Ardurra Group, Inc.
BC Architects AIA, Inc.
BCC Engineering, Inc.
BEA Architects, Inc.
Bender & Associates Architects, P.A.
Berenblum Busch Architecture, Inc.
Biller Reinhart Engineering Group, Inc.
Biscayne Engineering Company, Inc.
Black & Veatch Corporation
Blascom Engineering, Inc.
Brindley Pieters & Associates, Inc.
Brooks + Scarpa Architects, Inc.
Bruce Howard & Associates of Florida, Inc.
Calvin, Giordano & Associates, Inc.
Castillo Engineering, Inc.
CDM Smith, Inc.
CES Consultants, Inc.
CFM Architects, Inc.
Chen-Moore and Associates, Inc.
Chrome Engineering, Inc.
Coastal Systems International, Inc.
CONNECT Engineering, LLC
CPH, Inc.
Craven Thompson & Associates, Inc.
CSA Central, Inc.
Cummins Cederberg, Inc.
Curtis & Rogers Design Studio, Inc.
D.L. Fields Consultants, LLC D/B/A DLFC Architects
Department, LLC
DESMAN, Inc.
Disamerica Consulting Group, Inc.
DN'A Design & Architecture, Inc.
Douglas Wood Associates, Inc.
DTM Tech, Inc.
E Sciences, Inc.
EA3 Civil Engineering, Inc
EAC Consulting, Inc.
Eastern Engineering Group Company
EDSA, Inc.
Exp. U.S. Services, Inc.
F.R. Aleman & Associates, Inc.
Ferguson Glasglow Shuster Soto, Inc.
Florida Transportation Engineering, Inc.
Gallagher Bassett Services, Inc.
Garcia Mullin Group, LLC
GFA International, Inc
GHD Services, Inc.
GRAEF - USA Inc.
H.W. Lochner, Inc.
Hadonne Corp
Hardesty & Hanover, LLC
Hazen and Sawyer, P.C.
HP Consultants, Inc.
HSQ Group, Inc.
J&M Engineering, P.C. D/B/A M&J Engineering, P.C.
Javier E. Bidot & Associates, P.S.C., Corp.
JSK Architectural Group, LLC
KCI Technologies, Inc.
Keith and Associates, Inc.
Kimley-Horn and Associates, Inc.
Longitude Surveyors, LLC
LUSEO Group LLC
M.C. Harry and Associates, Inc.
Maser Consulting, P.A.
Master Consulting Engineers, Inc.
McFarland-Johnson, Inc.
McLaren Technical Services, Inc.
Milian, Swain, & Associates, Inc.
Miller, Legg & Associates, Inc.
Moffatt & Nichol. Inc.
Morabito Consultants, Inc.
Moses and Associates, Inc.
Mott MacDonald, LLC
Nova Consulting, Inc.
NOVA Engineering & Environmental, LLC
NV5, Inc.
Nyarko Architectural Group, Inc.
OLANZ Architecture and Design Corp.
Palenzuela & Hevia Design Group
Perkins + Will Architects, Inc.
PMM Consulting Engineers, Corp.
Premiere Design Solutions, Inc.
Professional Service Industries, Inc. D/B/A Intertek-PSI
PT Suppliers LLC D/B/A Risk and Design Consulting
R.E. Chisholm Architects, Inc.
R.J. Behar & Company, Inc.
R.J. Heisenbottle Architects, P.A.
Radise International, L.C.
Rene Gonzalez Architects, Inc.
RMS Building Envelope Consultants, LLC
Rodriguez Architects, Inc.
Ross & Baruzzini, Inc.
Ross Engineering, Inc.
RVD Architect, Inc.
RVL Architecture + Design, P.A.
Saltz Michelson Architects, Inc.
Savino & Miller Design Studio, P.A.
Schwebke-Shiskin & Associates, Inc.
Song & Associates, Inc.
SpectrumHaven, LLC
SRS Engineering, Inc.
S/T/A Architectural Group, Inc.
Stanley Consultants, Inc.
Stantec Consulting Services, Inc.
T.Y. Lin International
Terra Civil Engineering, LLC
Terracon Consultants, Inc.
The BetaJones Group, Inc.
The Corradino Group
The Tamara Peacock Company Architects of Florida, Inc.
TSAO Design Group, Incorporated
Universal Engineering Sciences, LLC
V3 Architectural Group, Inc.
Waggonner & Ball, LLC
Walker Parking Consultants/Engineers, Inc.
Wannemacher Jensen Architects, Inc.
WGI, Inc.
William B. Medellin Architect P.A.
William Lane Architect, Inc.
Wingerter Laboratories, Inc.
Wolfberg/Alvarez and Partners, Inc.
Youssef Hachem Consulting Engineering, Inc.
Zyscovich Inc.
As is customary, the City Manager appointed Evaluation Committee (the “Committee”) by discipline to review the proposals received for each discipline. Because of the overwhelming number of responses, the evaluation committees had to be broken up into groups. On December 9, 2020, via Resolution 2020-31512, the Mayor and City Commission accepted the City Manager’s recommendation pertaining to the ranking of proposals for the first group which included: general architecture; planning and urban design architecture; town planning architecture; historic preservation architecture; interior design / space planning; coastal engineering; contamination assessment, remediation, and reporting engineering; geotechnical engineering; and surveying.
This agenda item addresses an award recommendation for the second group which includes: landscape architecture; LEED commissioning; civil engineering; stormwater engineering; structural engineering; mechanical, electrical, and plumbing engineering; electrical engineering; plumbing engineering; mechanical engineering; security and safety engineering; and general environmental services engineering. The Evaluation Committees for these disciplines include the following individuals.
LANDSCAPE ARCHITECTURE
• Barbara Hernandez, Division Director – Park Development and Special Projects, Parks and Recreation Department
• Rodney Knowles, Greenspace Division Director, Public Works Department
• Omar Leon, Urban Forester, Environment and Sustainability Department
CIVIL ENGINEERING
• Mariana Evora, Civil Engineer II, Public Works Department
• Giancarlo Pena, Civil Engineer II, Public Works Department
• Mina Samadi, Senior Capital Projects Coordinator, The Office of Capital Improvement Projects; and
ELECTRICAL ENGINEERING
• Mariana Evora, Civil Engineer II, Public Works Department
• Francisco Garcia, Senior Facilities Capital Projects Coordinator, Property Management Department
• Olga Sanchez, Facilities Capital Projects Coordinator, Property Management Department
GENERAL ENVIRONMENTAL SERVICES ENGINEERING
• Mariana Evora, Civil Engineer II, Public Works Department
• Giancarlo Pena, Civil Engineer II, Public Works Department
• Elizabeth Wheaton, Director, Environment and Sustainability Department
LEED COMMISSIONING
• Carla Dixon, Capital Projects Coordinator, The Office of Capital Improvement Projects
• Flavia Tonioli, Sustainability Manager, Environment and Sustainability Department
• Thais Vieira, Senior Capital Projects Coordinator, Office of the City Manager
MECHANICAL ENGINEERING
• Mariana Evora, Civil Engineer II, Public Works Department
• Francisco Garcia, Senior Facilities Capital Projects Coordinator, Property Management Department
• Olga Sanchez, Facilities Capital Projects Coordinator, Property Management Department
MECHANICAL, ELECTRICAL & PLUMBING ENGINEERING
• Mariana Evora, Civil Engineer II, Public Works Department
• Francisco Garcia, Senior Facilities Capital Projects Coordinator, Property Management Department
• Olga Sanchez, Facilities Capital Projects Coordinator, Property Management Department
PLUMBING ENGINEERING
• Mariana Evora, Civil Engineer II, Public Works Department
• Francisco Garcia, Senior Facilities Capital Projects Coordinator, Property Management Department
• Olga Sanchez, Facilities Capital Projects Coordinator, Property Management Department
SECURITY AND SAFETY ENGINEERING
• Steve Feldman, Captain, Police Department
• Francisco Garcia, Senior Facilities Capital Projects Coordinator, Property Management Department
• Matthew LePera, Civil Engineer II, Public Works Department
STORMWATER ENGINEERING
• Mariana Evora, Civil Engineer II, Public Works Department
• Giancarlo Pena, Civil Engineer II, Public Works Department
• Mina Samadi, Senior Capital Projects Coordinator, The Office of Capital Improvement Projects
STRUCTURAL ENGINEERING
• Ariel Guitian, Senior Capital Projects Coordinator, The Office of Capital Improvement Projects
• Giancarlo Pena, Civil Engineer II, Public Works Department
• Olga Sanchez, Facilities Capital Projects Coordinator, Property Management Department
The Committees were provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committees were also provided with general information on the scope of services and a copy of each proposal. The Committees were instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The Evaluation Committee process resulted in the ranking of proposers as indicated in Exhibit B. A summary of each top-ranked firm is available upon request.
Staff from each of the departments that most use the contracts for each discipline recommended the number of proposers that should be awarded in each category based on rankings and expected usage. Staff recommends the rejection of all proposals received for the LEED commissioning discipline, as the evaluation committee stated that the firms that provided proposals were not specialized in LEED commissioning and failed to mention key components such as renewable energy and water conservation.
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| | | | | | | | SUPPORTING SURVEY DATA
| | According to the 2019 Community Satisfaction Survey conducted by ETC Institute, the residents rated the most important capital improvement projects. In order to facilitate the completion of these important capital improvement projects, the City intends to partner with qualified architectural and engineering firms to provide services in various specializations. |
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| | | | | | | | FINANCIAL INFORMATION
| | The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City’s budgeting process. |
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| | | | | | | | CONCLUSION
| | After reviewing the proposals received and the results of the Evaluation Committee process, I concur with staff's recommendation to award contracts to the firms listed in Appendix A, for each respective category, based on ranking and expected project volume. Therefore, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with the architectural and engineering firms listed in Exhibit A attached hereto for the disciplines of landscape architecture, civil engineering, electrical engineering, general environmental engineering, mechanical engineering, MEP engineering, plumbing engineering, security and safety engineering, storm water engineering, and structural engineering; further rejecting proposals received for the discipline of LEED commissioning; and authorizing the Mayor and City Clerk to execute agreements upon conclusion of successful negotiations by the Administration. |
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| | | | | | | | Applicable Area
| | Not Applicable |
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| | | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | | No | | No | |
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| | | | | | | | Legislative Tracking
Capital Improvement Projects/Procurement |
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