| | | | | | | |  | Resolutions - R7 D
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Raul J. Aguila, Interim City Manager | | | DATE: | March 17, 2021 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER TO EXECUTE CHANGE ORDER NO. 2 TO THE CONSTRUCTION
CONTRACT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND RIC-MAN
CONSTRUCTION FLORIDA, INC., FOR CONSTRUCTION SERVICES FOR
INDIAN CREEK (SR AIA) PHASE Ill IMPROVEMENTS PROJECT, FOR
ADDITIONAL SCOPE OF WORK, INCLUDING GENERATOR RELOCATION,
CONSTRUCTION OF NEW SHEET PILE WALLS, REVISED BARRIER WALLS,
AND OTHER MISCELLANEOUS ITEMS, IN AN AMOUNT NOT TO EXCEED
$5,349,872, PLUS $534,987 OWNER'S CONTINGENCY, FOR A TOTAL
CHANGE ORDER AMOUNT OF $5,884,859, AND A TOTAL CONTRACT
AMOUNT OF $19,521,843; AND A TIME EXTENSION OF ONE HUNDRED AND
THREE (103) CALENDAR DAYS TO COMPLETE THE ADDITIONAL SCOPE
OF WORK ASSOCIATED WITH THE INDIAN CREEK (SR AIA) PHASE Ill
IMPROVEMENTS FROM 25 TO 41 STREETS PROJECT; AND FURTHER
PROVIDING THAT CHANGE ORDER NO. 2 SHALL BE SUBJECT TO AND
CONTINGENT UPON AN APPROPRIATION OF FUNDS VIA A CAPITAL
BUDGET AMENDMENT. |
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| | | | | | | | BACKGROUND/HISTORY
| On March 9, 2016, the City Commission adopted Resolution No. 2016-29332, approving the substantive terms of the cost sharing agreement with the Florida Department of Transportation (FDOT), and on September 30, 2016, the City and FDOT entered into a Department Funded Agreement (DFA) for Financial Project Number 439228- 2- 58 ( Contract AS- 343), for roadway and drainage improvements on S. R. A1A/ Indian Creek from 41 Street to 26 Street, in the total amount of $25,408,493, comprised of FDOT funding in a maximum of amount $20,008,493, and City funding in the maximum amount of $5,400,000.
On October 17, 2018, the Mayor and City Commission adopted Resolution No. 2018- 30574 to amend the DFA agreement by increasing FDOT' s participation by $5,991,507 from the original maximum amount of $ 20,008,493 to the amended maximum amount of $26,000,000; and increasing the City' s participation by $1,636,848 from an original maximum amount of $5,400,000, to a maximum participation of $7,036,848.
On July 31, 2019, the City Commission adopted Resolution 2019-30915, awarding a contract to Ric-Man Construction Florida, Inc. (RMCF) in the amount of $13,636,984, for the construction of the Indian Creek Drive (SR AIA) Phase III Improvements from 25 to 41 streets. Construction commenced during the week of March 2, 2020 and is over 40 percent complete. The adopted Resolution also included the authorization to finalize negotiations for the second amendment to the DFA by increasing FDOT’s participation by $2.25M to a maximum of $28.25M and increasing the City’s participation by $2.25M to a maximum of $9,286,848.
On July 21, 2020, Change Order No.1 was issued to RMCF. This net zero dollar change order rectified the quantities in the schedule of values to reflect the changes to the construction drawings, as a result of the negotiated license agreements and harmonization plans with private property owners.
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| | | | | | | | ANALYSIS
| As construction has progressed, the project has experienced changes as a result of unforeseen field conditions and requests from residents. The requested changes to the scope of work are included in this Change Order No. 2 to the contractor. The design revisions have been reviewed and approved by FDOT.
The needed construction changes are detailed below:
1) Modified Barrier Wall and Light Pole Foundations $663,810:
The standard barrier wall design required fill material to be installed behind the barrier wall for support and stability. However, due to the lack of seawall at certain locations (Exhibit 1a) and insufficient right of way, the fill material for support cannot be installed. Therefore, a modified barrier wall (Exhibit 1b) was designed by the Engineer of Record (EOR) to be constructed on top of the sheet pile walls. These modified barrier walls will have the counterweight to support vehicular impact and therefore do not require any fill or reinforcement behind, outside the right-of-way.
Light pole foundations were originally designed to be installed behind the standard barrier walls along Indian Creek Drive. However, at certain locations, due to the lack of seawall and insufficient right-of-way, the light pole foundations, conduits and conductors were redesigned to be incorporated into the modified barrier wall.
2) Generator Relocation and Pump Station Control Panel Modification $1,101,388:
On June 24, 2020, the City Commission adopted Resolution 2020-31293, accepting the recommendation of the Land Use And Sustainably Committee, approving the relocation of the generator that provides auxiliary power to the Indian Creek Drive pump station from 2925 Indian Creek Drive to the city owned parking lot (P-55) located at 2660 Collins Avenue, along Indian Creek Drive, approximately 1000 feet farther away from the pump station control panel, than the original location. The generator relocation design and the landscaping necessary to conceal the generator (Exhibit 2) was presented to the Historic Preservation Board (HPB) at their February 9, 2021, meeting where it was approved.
The pump station electrical control panel platform was modified to elevation 5.5 feet NAVD to meet the National Electrical Code requirements, which includes handrails for the safety of maintenance personnel.
3) Sheet Pile Walls and Caps $2,588,267:
Due to the lack of the seawall and the deteriorated condition of the existing seawall along Indian Creek Drive, it was determined by the project team that an alternative structural support was required for the construction of the new elevated road and the bus bays. Various options were studied by the EOR. The installation of permanent sheet pile walls at various locations along the roadway, identified in (Exhibit 3), were determined to be the most feasible solution.
4) Street Lighting System ($4,484):
The installation of the street lighting system including the light pole bases, conduits and conductors within the barrier wall rather than underground resulted in a credit for this modified work.
5) Maintenance of Traffic Plan $390,000:
To reduce the overall time impact to the project and to expedite the work a revised Maintenance of Traffic (MOT) plan has been proposed. The new MOT will eliminate the previously planned Phase approach and combine the entire length of the project from 26 Street to 41 Street in one phase. This will allow the contractor to work simultaneously at different locations along the entire length of the project; therefore, reducing the time needed to complete the project. To accommodate the expedited work plan and fulfill the revised MOT, Collins Avenue will be modified to a two-way traffic between 26 and 41 streets.
6) General Items - (Rip-Rap Walls, Aluminum Handrails, Guardrails and other items) $188,078:
Additional shoring is necessary at sheet pile walls terminus to protect against tidal surges. At these locations a temporary rip-rap wall is necessary behind the barrier wall.
This item also includes guardrails, behind the new bus bays for safety. Additionally, harmonization within some private properties that are within the Historic District will require new or replacement steps and handrails.
7) General Conditions $363,119:
The general conditions are associated with the cost of bonds, insurance, supervision and general maintenance of the project during the negotiated time of the additional 103 Calendar days to complete the new scope of work, associated with this change order.
8) Fire Flow Improvement $35,220:
To increase fire flows along the Indian Creek corridor, the Public Works Department (PWD) prepared design drawings for the installation of water lines and fire hydrants at 27th Street and Indian Creek Drive, Collins Avenue north of 37th and 38thStreet. The drawings were provided to RMCF for a cost proposal. The cost proposal was reviewed by PWD and project team and found to be fair and reasonable. This work will be performed concurrently with the Indian Creek Drive construction project.
9) Drainage Repair at 26th Street and Collins $24,473:
During the performance of work by a franchise utility company, an existing 24” stormwater pipe along Collins Avenue and 26th Street was damaged. The damage was not reported to the City. A few months after this incident, portion of the pavement along Collins Avenue collapsed developing a sinkhole. This prompted PWD to perform temporary pavement repairs. Subsequently PWD prepared the design drawing for the restoration of the 24” stormwater pipe. RMCF was requested to provide a cost proposal for this work. PWD and the project team reviewed and found the cost to be fair and reasonable. This work will be performed concurrently with the Indian Creek Drive construction project.
The contractor has presented a negotiated detailed cost proposal for the above additional services in the amount of $5,349,872 (Exhibit 4). The change order will include a ten (10%) percent Owners Contingency in the amount of $534,987 for a total of $5,884,859 and will increase RMCF’s Contract amount to $19,521,843. In addition, one hundred and three (103) calendar days extension to the original contract duration of 594 calendar days has been negotiated with RMCF for the additional scope of work. The time extension will revise the project completion date from December 16, 2021 to March 28, 2022.
Cost proposal review and negotiation meetings were held with RMCF including the EOR, Ribbeck Engineering, the Construction Engineering Inspection consultant (CEI), WSP USA Inc., PWD and the Office of Capital Improvement Projects (CIP). The CEI recommends amending the contract to include the above scope of work as negotiated (Exhibit 5).
The Contractor’s cost proposal is also being reviewed by FDOT for their consideration to participate in the cost for this change order as part of the DFA. FDOT staff is currently reviewing the price proposal with their management team.
This Change Order is necessary for the Indian Creek Project to move forward without further delay.
A Capital Budget amendment is being presented under a separate agenda item in the amount of $6,862,745. The amendment is required to fund the additional construction and soft costs associated with the additional scope of work.
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| | | | | | | | CONCLUSION
| | The Administration recommends that the City Commission approve the resolution. |
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| | | | | | | | Applicable Area
| | Middle Beach |
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| | | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | | Yes | | No | |
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| | | | | | | | Strategic Connection
| | Environment & Infrastructure - Reduce risk from storms, high tides, groundwater, and sea level rise. |
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| | | | | | | | Legislative Tracking
Capital Improvement Projects |
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