A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT, DATED MAY 28, 2019, BETWEEN THE CITY AND SFM SERVICES, INC. (SFM), FOR JANITORIAL SERVICES CITYWIDE; SAID AMENDMENT: (1) APPROVING, EFFECTIVE JANUARY 25, 2020, ADDITIONAL SITES AND SERVICES, IN THE AMOUNT OF $146,381 PER YEAR, INCREASING THE TOTAL CONTRACT AMOUNT TO $2,795,567.03 PER YEAR; (2) APPROVING ADDITIONAL SERVICES IN RESPONSE TO COVID-19 PANDEMIC, FOR FISCAL YEAR 2019-2020 ONLY, IN THE AMOUNT OF $325,528.31; AND (3) MEMORIALIZING THE LIVING WAGE INCREASE UNDER THE CITY'S LIVING WAGE ORDINANCE, EFFECTIVE JANUARY 1, 2020; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE FINAL AMENDMENT.

On October 17, 2018, the City adopted Resolution No. 2018-30535 accepting the Administration’s recommendation pursuant to Request for Proposal (RFP) No. 2017-070-JC, to simultaneously negotiate with Able Business Services Inc. and with SFM Services, Inc. the first and second ranked proposers respectively, for janitorial services. Said resolution further authorized the City Manager to select a primary contractor and a secondary contractor, based on the determination of the final negotiated proposals that offered the City the best combination of pricing and service. Consequently, on May 16, 2019, the City Mayor and Clerk executed a Professional Services Agreement with Able Business Services Inc. (Able) as the primary contractor for City garages (Zone 4) and City Parks (Zone 6) and serving as the secondary for Zones 2 and Zone 3. Furthermore, on May 28, 2019, the City Mayor and Clerk executed a Professional Services Agreement with SFM Services, Inc. (SFM) as the primary contractor for Zone 2 and Zone 3 and serving as the secondary contractor for Zone 4 and Zone 6 (the Agreement).

Pursuant to Section 49, of the Agreement, “Modification of Sites and Service Levels”, the City Manager may request additional goods, services or facilities (items), collectively “Additional Services”. In order to improve and maintain sanitary conditions in the City. On January 25, 2020, additional services were requested for facilities thereby requiring an increase to janitorial service days and hours. The total sum of these locations is $146,381 and is more particularly described in Exhibit A to the proposed Amendment No. 2, attached hereto. Furthermore, as a result of the COVID-19 pandemic, the Centers of Disease Control’s (CDC) recommended guidelines to mitigate the spread of infection were implemented. Temporary additional services include decontamination, frequent disinfection of common use areas, and increased sanitation recurrence have required and resulted in an increase in janitorial personnel, service days and hours. The total sum of these services $210,000. Accordingly, an Amendment is necessary to incorporate and memorialize the additional sites and services.

The Administration recommends approving, in substantial form, Amendment No. 2 to the Professional Services Agreement; by expanding the scope of the agreement by: (1) reaffirming the living wage rates, effective January 1, 2020; (2) retroactively (effective January 25, 2020) approving additional sites and services; and (3) approving sites and services in response to the  COVID-19 pandemic; said amendment increasing the contract amount by a total of $356,381 per year, for a total contract amount of $3,005,567 per year; and further authorize the City Manager and City Clerk to execute the final amendment.