| | | | | | | |  | Resolutions - C7 G
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | September 16, 2020 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDED AND RESTATED INTERLOCAL AGREEMENT BETWEEN THE CITY OF MIAMI BEACH (THE CITY) AND MIAMI-DADE COUNTY, FLORIDA (THE "COUNTY") RELATING TO THE OPERATION OF THE COUNTY'S THREE (3) LIBRARY FACILITIES WITHIN THE CITY; WITH SUCH AGREEMENT PROVIDING, AMONG OTHER TERMS, FOR THE RELOCATION OF THE NORTH SHORE BRANCH LIBRARY AT 7501 COLLINS AVENUE UPON COMPLETION OF THE NEW LIBRARY FACILITY PROPOSED TO BE CONSTRUCTED AT 299 72ND STREET, AS PART OF THE 72ND STREET COMMUNITY COMPLEX PROJECT. |
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| | | | | | | | BACKGROUND/HISTORY
| On June 20, 1986, Miami-Dade County (the “County”) and the City of Miami Beach entered into an Interlocal Agreement related to the County’s provision of library services within the City, approved via County Resolution No. R-1003-86 and City Resolution No. 86-18488 (Exhibit A). Pursuant to the Interlocal Agreement, the Miami Beach Public Library and its two branches, which until then had been operated by the City, became part of the Miami-Dade Public Library System. Accordingly, the Interlocal Agreement provided for the County to use and lease the City’s existing library facilities, hire the City’s library employees, and be directly responsible for the provision of library services for the City’s residents.
On December 7, 2005, the First Amendment to the Interlocal Agreement adopted by County Resolution No. R-82-06 and City Resolution No. 2005-26060 (Exhibit B), defines responsibilities for the relocation of services to the new regional library at 227 22nd Street and the new South Shore Reading Room at 131 Alton Road, Unit CU-2 (“South Shore Branch”), establishes a police substation at the new regional library, and clarifies the definition of maintenance fees to include payments by the County of condominium fees at the South Shore Branch.
On September 30, 2013, the Second Amendment to the Interlocal Agreement was adopted, by County Resolution No. R-102-14 and City Resolution No. 2013-28371 (Exhibit C), relating to the South Shore Branch.
Currently, under the existing Interlocal Agreement, as amended, the County provides library services within the City at three locations:
1. The Miami Beach Regional Library, 227 22nd Street;
2. The North Shore Branch Library, 7501 Collins Avenue; and
3. South Shore Branch Library, 131 Alton Road, Unit CU-2.
The existing Interlocal Agreement provides the City with the right to relocate any existing library facility, provided that the City pays for the costs of the relocation, and further provided that the new location is approved by the County.
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| | | | | | | | ANALYSIS
| As a result of the voter-approved 2018 General Obligation Bond, the City is proceeding with the design and construction of the 72nd Street Community Complex Project, to be located at 299 72nd Street, Miami Beach, Florida, which is currently a municipal surface parking lot. The Administration anticipates that the Project will include various programmatic elements, including:
• A 500 space parking structure;
• A 50-meter competition pool with support amenities;
• A 25-meter multi-purpose pool;
• A 5,000 sq. ft. commercial/retail area;
• A 7,500 sq. ft. fitness center;
• A 5,000 sq. ft. community center;
• A hardened fire and police operations room;
• A 60,000 SF of active green space;
• A jogging path: and
• Subject to the terms of the proposed Amended and Restated Interlocal Agreement with the County, a new library to replace the existing North Shore Branch at 7501 Collins Avenue (“New Library”).
The final programmatic elements for the Project are subject to funding availability, design discussions with the to-be-selected Design/Builder, and approval by the City Mayor and City Commission.
City staff has been working with the County on the planning and programmatic elements for the New Library and its inclusion as part of the 72nd Street Community Complex Project, in an effort to secure the County’s approval for the relocation, as required in accordance with the existing Interlocal Agreement. To this end, subject to approval by the City Commission and Board of County Commissioners, respectively, both the City Administration and County staff desire to memorialize their mutual agreement with respect to:
(1) the design and programmatic elements for the New Library, and the process for the County’s final approval thereof; and
(2) the framework and timing for the relocation of the North Shore Branch Library (which the City anticipates will take place upon the completion of the Project in 2023 or 2024), and City’s reimbursement of the County’s relocation costs, in accordance with the requirements of the existing Interlocal Agreement.
The proposed Amended and Restated Interlocal Agreement is attached as Exhibit “D” to the Commission Memorandum accompanying this Resolution, and includes the program scope and terms for the New Library (“Program Scope”). The Program Scope provides for the New Library to have 7500 gross square feet (SF), with a program based on the following minimum areas:
• Entrance Lobby/Guest Services, 575 sq. ft.;
• Multipurpose community meeting room/study room, 950 sq. ft.;
• Young adults and children room, 1445 sq. ft.;
• Main reading room/library collections, 1945 sq. ft.;
• Digital Media/technology and innovation lab,1445 sq. ft.;
• Staff office, lounge area, separate mechanical, data room, janitorial, 1140 sq. ft.; and
• Restrooms as required by code.
In addition, the New Library will have the opportunity to use a community meeting room of approximately 2,500 square feet, to be located at the roof/aquatic level of the Project, subject to scheduling availability in coordination with City’s Parks and Recreation Department.
The timing for approval of the Interlocal Agreement, memorializing the County’s agreement to the Program Scope for the New Library, is critical for the City, as it will permit the Administration to provide preliminary design and budget guidance as part of the ongoing RFP for the Design/Builder for the Project. Without this Agreement, the selection of the Design/Builder, and the completion of the Project, would be delayed.
In addition to the foregoing, the proposed Amended and Restated Interlocal Agreement sets forth the process for the County’s review of the final design, to permit the County to verify that the Project is ultimately constructed in accordance with the agreed original Program Scope. The Amended and Restated Agreement also updates the existing Interlocal Agreement, as the agreement included many provisions related to the original transfer to the County in the 1980s which are no longer applicable.
Among other terms, the Amended and Restated Agreement clarifies the terms relating to the Miami Beach Police Department’s use of Conference Room 202A at the Miami Beach Regional Library as a police sub-station; clarifies terms relating to the parking spaces the City provides to County library staff working at the three library locations within the City; and clarifies terms with regard to the termination of the Agreement, to provide a more equitable arrangement for reimbursing the County for the value of unamortized permanent improvements completed by the County, solely in the event of the City’s termination of the Interlocal Agreement.
If approved by the City Commission at its September 16, 2020 meeting, the proposed Amended and Restated Interlocal Agreement will be considered by the Board of County Commissioners at the appropriate Committee in October (most likely the Parks, Recreation and Cultural Affairs Committee), and by the full Board of County Commissioners in November. |
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| | | | | | | | CONCLUSION
| | The Administration recommends that the Mayor and City Commission approve the Amended and Restated Interlocal Agreement. |
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| | | | | | | | Applicable Area
| | North Beach |
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| | | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | | Yes | | Yes | |
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| | | | | | | | Legislative Tracking
Capital Improvements Projects |
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