As is customary, many of the City’s agreements resulting from competitive solicitations include renewal clauses that allow for the extension of Agreement terms for a certain number of renewal periods beyond the original term, as may be stipulated in the solicitation or resulting agreement. The renewal periods allow the City to continue acquiring the necessary goods and services from reputable contractors at prices established through competitive solicitations. In some cases, the City may require extending agreements, on a month to month basis, beyond the terms stated in the solicitation to ensure continuous operations until such time replacement agreements can be executed. Said extensions shall be upon the same terms, compensation and payment stated in these agreements. In its due diligence process for consideration of agreement renewal/or extension options, the Administration has considered (as included in Attachment A): cost considerations, including any increases to the CPI-U index by the Bureau of Labor Statistics indicating changes in the supply market pricing conditions, contractor performance and risk management considerations (e.g., insurance and bonds, as applicable).
Further, from time to time it is necessary for the Mayor and City Commission to approve certain routine task or service orders, or change orders, on existing contracts. The justification for the task/service order or change order is included in Attachment A.
The purpose of this item is to request approval for the change order, service/task orders or to extend the competitively solicited agreements for routine operational requirements listed in Attachment A.