| | | | | | | |  | Resolutions - C7 K
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | September 16, 2020 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER, TO AUTHORIZE NEGOTIATIONS RELATING TO REQUEST
FOR QUALIFICATIONS NO. 2020-161-ND, FOR PROFESSIONAL COASTAL
ENGINEERING SERVICES FOR WATERWAY DREDGING; AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH CUMMINS
CEDERBERG, INC., AS THE TOP RANKED PROPOSER; FURTHER, IF THE
ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH CUMMINS CEDERBERG, INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH MOFFATT &
NICHOL, INC., AS THE SECOND RANKED PROPOSER; FURTHER, IF THE
ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN
AGREEMENT WITH MOFFATT & NICHOL, INC., AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH TETRA TECH,
INC., AS THE THIRD RANKED PROPOSER; AND FURTHER AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON
CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE
ADMINISTRATION. |
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| | | | | | | | RECOMMENDATION
| | The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the resolution accepting the City Manager’s recommendation pertaining to the bids received, pursuant to RFQ 2020-161-ND, for professional coastal engineering services for waterway dredging. |
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| | | | | | | | BACKGROUND/HISTORY
| | The City is seeking to retain a qualified civil/environmental firm with waterway dredging permitting and design experience. The consultant will assist with developing a dredging prioritization list and provide permitting and design services for selected prioritized areas of navigational concern, which include general obligation bond project #25 - waterways restoration. Through the RFQ, the City is seeking proposals from comprehensive and multi-disciplined professional engineering consulting teams for the required work. |
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| | | | | | | | ANALYSIS
| On May 13, 2020, the Mayor and City Commission authorized the issuance of Request for Qualifications (RFQ) 2020-161-ND for professional coastal engineering services for waterway dredging. On May 18, 2020, the RFQ was issued. A voluntary pre-proposal conference to provide information to proposers submitting a response was held on June 1, 2020. One addendum was issued. The Procurement Department issued bid notes to 1,946 companies utilizing www.bidsync.com website. 110 prospective bidders accessed the advertised solicitation. RFQ responses were due and received on July 2, 2020. The City received a total of seven (7) proposals from the following firms:
• Applied Technology and Management, Inc.
• Aptim Environmental & Infrastructure, LLC
• Coastal Systems International, Inc.
• Cummins Cederberg, Inc.
• Moffatt & Nichol, Inc.
• Stantec Consulting Services, Inc.
• Tetra Tech, Inc.
On June 11, 2020, the City Manager appointed the Evaluation Committee via LTC # 207-2020. The Evaluation Committee convened on August 24, 2020, to consider proposals received. The Committee was comprised of Sabrina Baglieri, Senior Capital Projects Coordinator, The Office of Capital Improvement Projects; Ronnie Issenberg, President, Biscayne Point Homeowners Association; John Lee, Committee Chair, Marine and Waterfront Protection; Giancarlo Pena, Civil Engineer II, Public Works Department; Colette Satchell, Senior Capital Projects Coordinator, Property Management Department; and Elizabeth Wheaton, Director, Environment and Sustainability Department.
The Committee was provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated in Attachment A.
A summary of each top-ranked firm follows:
Cummins Cederberg, Inc.
Founded over 10 years ago, Cummins and Cederberg, Inc. (Cummins and Cederberg) is an engineering firm that has and continues to exclusively focus on coastal and marine projects. Its professional team is comprised of coastal engineers, marine structural engineers, marine biologists, regulatory and policy experts, marine scientists, and surveyors with proven experience in all facets of coastal engineering, environmental planning, and regulatory framework. Finally, Cummins Cederberg has significant experience within the City of Miami Beach with more than 40 waterfront projects over the last 10 years.
Moffat & Nichol, Inc.
Moffat & Nichol, Inc. (Moffat & Nichol) opened its Miami office in 2013 and is an industry leader in coastal engineering. It is at the forefront of specialized engineering and construction management services for dredging projects in inlets and inland waterways, harbors, the open ocean, and coastal wetlands. Finally, its staff expertise comes from decades spent in the industry planning, designing, and executing some of the largest, most high-profile dredging projects to date.
Tetra Tech, Inc.
Tetra Tech, Inc. (Tetra Tech) was founded in 1966 to provide engineering services related to waterways, harbors, and coastal areas. It has provided these services to municipal, state, and federal clients to deliver safe travels, improved water quality, protected habits, sustainable management, resiliency, and economic prosperity. Their firm is made up of more than 20,000 associates in 400 offices worldwide, including more than 1,000 staff in Florida who provide the depth and breadth of expertise to complete the most complex coastal engineering services.
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| | | | | | | | FINANCIAL INFORMATION
| | The costs of the related services are subject to funds availability approved through the City’s budgeting process. Grant funding will not be utilized for this project. |
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| | | | | | | | CONCLUSION
| After reviewing all of the submissions and the Evaluation Committee’s rankings and commentary, I concur with the Evaluation Committee and find Cummins Cederberg, Inc. to be the best qualified firm for the project. Cummins Cederberg has assembled a team of professionals with specific experience and expertise to support an efficient and successful project. This team includes former senior staff from all the environmental regulatory agencies that will be processing and issuing permits for the proposed work, including Miami-Dade County RER, Florida Department of Environmental Protection (FDEP), and the US Army Corps of engineers. Moreover, the team has studied the navigable waterways identified in the RFQ and understand each waterway’s unique permitting, design, and construction challenges; which will streamline and reduce potential costs. Finally, Cummins and Cederberg focuses on communication. It prides itself in prompt response times and intends on providing progress reports to the City, as needed. I also find that Moffat & Nichol, as the second-ranked firm, and Tetra Tech, as the third-ranked firm, are also well qualified should the City be unable to finalize an agreement with Cummins Cederberg.
For the reasons stated herein, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with Cummins Cederberg, Inc., as the top ranked proposer; further, if the Administration is not successful in negotiating an agreement with Cummins Cederberg, Inc., authorizing negotiations with Moffat & Nichol, Inc., as the second ranked proposer; further, if the Administration is not successful in negotiating an agreement with Moffat & Nichol, Inc., authorizing negotiations with Tetra Tech, Inc., as the third ranked proposer; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration.
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| | | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | | No | | No | |
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| | | | | | | | Legislative Tracking
Environment and Sustainability/Procurement |
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