On March 9, 2016, the Mayor and City Commission adopted Resolution 2016-29332 approving a Department Funded Agreement (DFA) between the City of Miami Beach (City) and the Florida Department of Transportation (FDOT) for the cost sharing of a construction project on Indian Creek Drive from 26 to 41 Street. The infrastructure improvements under this agreement included a new storm water drainage system, pump station, seawall, roadway, sidewalks curbs and gutters, all to meet the new flood elevation requirements. The scope also includes the replacement of driveways, light poles, signs, signals and pavement markings to match the new roadway alignment and configuration.
On June 8, 2016, the Mayor and City Commission adopted Resolution 2016-29456, approving the award of a professional services agreement to Ribbeck Engineering, Inc. (Ribbeck), in the total amount of $407,851, to develop the Design Criteria Package (DCP) and conceptual plans for approximately 0.85 miles of Indian Creek Drive in accordance with FDOT design criteria as well as the City’s contract requirements.
On April 26, 2017, the Mayor and City Commission adopted Resolution 2017-29839, authorizing the negotiation of Amendment No. 1 to the Professional Services Agreement with Ribbeck, in the amount of $863,171.92 plus a $86,317.19 contingency, for a total amount of $949,489.11, to prepare a set of “Interim” construction plans from 25 to 26 Street, and 26 to 41 Street, including side streets along the entire project limits. The approximate length of roadway for this expanded project scope was 1.7 miles.
On October 18, 2017, the Mayor and City Commission adopted Resolution 2017-30070, authorizing the negotiation of Amendment No. 2 to the Professional Services Agreement with Ribbeck, in the amount of $1,056,347.77, plus a $158,452.17 owner's contingency of fifteen percent (15%), for a total amount of $1,214,799.94, to complete the “Ultimate” Phase final signed and sealed construction plans for the entire project limits. The scope of work included detailed roadway, traffic control plans and analysis, seawall plans, drainage analysis and plans, signage, signalization, pavement markings, lighting and related improvements. The scope also included a Design Variations memorandum and reports including crash data analysis and cost benefit ratios required by FDOT and electrical and mechanical design of the pump station to reduce the time and cost of temporary pumps.
On October 30, 2018, the Mayor and City Commission adopted Resolution 2018-30547, authorizing Amendment No. 3 to the Professional Services Agreement with Ribbeck, in the amount of $308,364.46, plus a ten percent (10%) owner’s contingency in the amount of $30,836.05, for a total of $339,196.51, for performing subsurface exploration to further identify potential utilities conflicts, modifications to roadway and drainage design resulting from owner’s requests to modify harmonization plans for the adjacent properties, parking lanes modification to meet FDOT criteria, additional utility coordination, special handrail design to meet new city criteria and additional coordination efforts.
On July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a contract to Ric-Man Construction Florida in an amount not to exceed $13,636,984, for the Indian Creek Phase III Improvements from 25 to 41 Street (the Project).
On September 11, 2019, the Mayor and City Commission adopted Resolution 2019-30943, authorizing Amendment No. 4 to the Professional Services Agreement with Ribbeck, in the amount of $383,670, for performing post design services, reviewing contractor’s submittal responding to requests for information (RFI’s) and attending bi-weekly project meetings.
On October 11, 2019 Ric-Man Construction Florida, Inc., was given the First Notice to Proceed (NTP #1) to commence pre-construction related work and on March 2, 2020, Second Notice to Proceed (NTP #2) was issued to start physical construction.
Representatives from the community have requested changesto many elements of the project ranging from the generator location, barrier wall design, bicycle lane design and separator between the vehicular lane and bicycle path, sidewalks and landscaping design.
On June 6, 2020, Ribbeck Engineering Inc. submitted a cost proposal for Amendment No. 5 to the Agreement in the amount of $350,270.73, to provide additional engineering services for the Project during construction (Attachment A). Pursuant to requested changes from the community and the City, the consultant’s additional work includes:
- Community representatives have objected to the visibility of the generator at the proposed location and requested that alternative locations be evaluated. After various meetings with the Community, a tentative location has been identified at the City parking lot P55 at 2660 Collins. A separate Commission item for the approval of the generator alternate location is being presented at the June 24, 2020 Commission meeting. The relocation of the generator from just north of 29 Street on Indian Creek Drive to this location requires additional geotechnical borings and modifications to the roadway plans, drainage plans, electrical plans and structural plans.
- Due to changes in the roadway conditions, additional pavement cores along Collins Avenue are required to revise pavement design to meet FDOT Standards. This request is due to changes in field conditions of the road.
- Due to the complexity of this project, the number of meetings required with the Community, utility owners, regulatory agencies and the project team has far exceeded the anticipated contractual requirements. Additionally, design revisions and meetings with Miami-Dade County Department of Regulatory and Economic Resources (RER) were necessary to address issues and obtain the necessary permits for the project.
- At the request of the Public Works Department, revisions to the seawall plans were done to satisfy the various regulatory agency comments such as U.S. Army Corps of Engineers and the South Florida Water Management District.
- The design and construction of the Indian Creek roadway was hinged on the completion of the seawall project along the waterway. The seawall project is currently being permitted. Therefore, additional design is required to provide necessary structural support for the bus bays that would have been provided by the completed seawall.
Amendment No. 5 in the amount of $350,270.73, including a 20% allowance for unforeseen tasks during construction, has been reviewed by staff and was found to be fair and reasonable. (Attachment B).
This Amendment No. 5 will revise the total contract amount to $3,645,277.29.