Item Coversheet

Resolutions - C7  D




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:February  12, 2020
 



SUBJECT:

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONSTRUCTION CONTRACT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND TEAM CONTRACTING INC., FOR CONSTRUCTION SERVICES FOR THE POCKETPARK AT 20TH STREET PROJECT; WITH SUCH CHANGE ORDER NO. 1 IN THE AMOUNT OF $62,534.95, AND GRANTING THE CONTRACTOR A TIME EXTENSION OF NINETY (90) CALENDAR DAYS TO ACHIEVE SUBSTANTIAL COMPLETION, FOR UNFORESEEN CONDITIONS IDENTIFIED DURING CONSTRUCTION AND ADDITIONAL SCOPE REQUIRED BY THE BUILDING DEPARTMENT DURING THE PERMITTING PHASE; FURTHER, PROVIDING THAT CHANGE ORDER NO. 1 SHALL BE SUBJECT TO AND CONTINGENT UPON AN APPROPRIATION OF FUNDS AS PART OF A CAPITAL BUDGET AMENDMENT.


RECOMMENDATION

The Administration recommends adopting the Resolution.

ANALYSIS

On April 26, 2017, the City Commission adopted Resolution 2017-29814 accepting the recommendation of the Finance and Citywide Projects Committee to add the creation of a pocket park on 20th Street and Sunset Drive (the “Pocket Park”) to the FY 2018 Capital Budget, subject to funding. On February 14, 2018, the City Commission adopted the Third Amendment to Capital Budget for FY 2017/18, allocating funding for the project.

The new Pocket Park provides a playground of approximately 4,000 square feet, with equipment for children in the 2-5 age range and the 5-12 age range, with colorful play surfaces with mounds, as well as a masonry wall along the north east property line to enclose the site, providing separation from the adjacent residential property. The playground is shaded through the installation of three shade sails and two smaller canopies at the picnic areas and numerous shade trees.

On May 8, 2019, City Commission accepted the recommendation of the City Manager and approved and authorized the City Manager to execute a work order with Team Contracting Inc., in the not to exceed amount of $629,330, for the construction of a new Pocket Park at 20th Street and Sunset Drive, utilizing the competitively bid Sourcewell cooperative contract (formerly known as National Joint Powers Alliance (NJPA), plus an Owner’s Contingency in the amount of $62,933, for a total of $692,263, subject to and contingent upon an appropriation of funds, as part of a Capital Budget amendment for FY 2018/19.

Bids were received from Team Contracting prior to the completion of the building permit phase. During the permitting phase, changes were made to the design of the electrical system, the landscaping design, and the drainage system. The design of the drainage system was revised, incorporating comments from the building department, to include swales with retention areas, in accordance with the city’s resiliency initiatives. The site was to be graded to create a drainage system with the playground at the highpoint in the park and with berms around the entire park, creating low lying areas for retention. This resulted in changes in the amount of grading and soil required for the project, and an increase in the height of the fence and gates.

At the request of the community bicycle racks were added, and bollards were added along the edge of the site closest to the intersection of the North Bay Road and 20th Street, for safety.

Upon the start of construction, muck was discovered within the area for the foundations for the walls, columns and play equipment. Additional engineering services were required to address the soil condition. Resultant solutions included removing portions of the questionable soil from the site and importing appropriate fill material. The high groundwater level encountered as a result of unexpectedly high king tides warranted the redesign all footings.

Team Contracting worked with the design consultant Miller Legg to minimize the project delays, while addressing these issues. The construction of the park is completed.

Team Contracting, Inc. was requested to submit a proposal (Exhibit A) to provide additional construction services associated with the additional work scope; the proposal submitted is in the amount of $62,534.95. City staff and Miller Legg reviewed the proposal for scope and price, found the scope of work consistent with the unforeseen conditions encountered, found it to be fair and reasonable, and recommends acceptance of the proposal.

Contractor shall be granted a time extension of ninety calendar days for the additional scope of work. Total contract to date is $754,797.95.

Account(s)Amount(s)Subject to approval of Capital Budget Amendment

CONCLUSION

The Administration recommends that the City Commission approve the resolution, subject to the budget amendment.

Applicable Area

Middle Beach
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
Yes No 

Strategic Connection

Neighborhoods - Evolve parks and green spaces to meet the changing needs of the community.
Legislative Tracking
Capital Improvement Projects

ATTACHMENTS:
Description
Exhibit A
Resolution