Item Coversheet

Competitive Bid Reports - C2  C




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:February  12, 2020
 



SUBJECT:REQUEST FOR APPROVAL TO ISSUE REQUEST FOR PROPOSALS (RFP) 2020-056-WG RISK MANAGEMENT AND CLAIMS SOFTWARE SYSTEM.

RECOMMENDATION

The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida authorize the issuance of Request for Qualifications (RFQ) 2020-056-WG for a risk management and claims software system.

BACKGROUND/HISTORY

The Human Resources/Risk Management Division (“RMD”) is responsible for directing and coordinating the Risk Management Program for the City of Miami Beach (CMB) which consists of various components, including the following:

a.         Management of the CMB’s insurance program

b.         Management of third-party claims made against the CMB

c.         Identifying and assisting in the implementation of policies and procedures designed to reduce the exposure of the CMB operations to risk

 

The Risk Management Division has identified the need to procure and implement a professional, commercially available Risk Management and Information System (RMIS).  The RMIS platform should provide an overall solution for managing incidents, property and casualty insurance claims, insurance certificates, policy management, asset tracking, and cost of risk exposure analysis.

 

This system will be used to replace the existing Risk Master product. It is expected that the successful vendor will migrate the current information in the RMIS platform.

 



ANALYSIS

SCOPE OF SERVICES

The City of Miami Beach is accepting Proposals for a risk management and claims software system.

·         SCOPE OF SERVICES.  Please Reference, Appendix C, Page 20, RFP 2020-056-WG Risk Management and Claims Software System (attached).

           

·         SUBMITTAL REQUIREMENTS.  Please Reference Section 0300, Page 7, RFP 2020-056-WG Risk Management and Claims Software System (attached).

 

·         CRITERIA FOR EVALUATION.  Please Reference Section 0400, Page 10, RFP 2020-056-WG Risk Management and Claims Software System (attached).

 

Following the receipt of proposals an Evaluation Committee will review proposals in accordance with the criteria established in the RFP.



FINANCIAL INFORMATION

It is not expected that grant funding will not be utilized for this project.

CONCLUSION

The City Manager recommends that the Mayor and Commission authorize the issuance of the RFP 2020-056-WG Risk Management and Claims Software System.



Applicable Area

Not Applicable
Is this a Resident Right to Know item? Does this item utilize G.O. Bond Funds?
No No 
Legislative Tracking
Human Resources/Procurement

ATTACHMENTS:
Description
RFP DRAFT