Item Coversheet

Resolutions - C7  K




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:February  12, 2020
 



SUBJECT:

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2020-008-ND, FOR FACILITATION, COORDINATION, AND TECHNICAL ASSISTANCE SERVICES FOR THE UNDERGROUNDING OF UTILITIES; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KIMLEY-HORN AND ASSOCIATES, INC., AS THE TOP RANKED PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH STANTEC CONSUL TING SERVICES, INC., AS THE SECOND RANKED PROPOSER; FURTHER, IF THE ADMINISTRATION IS NOT SUCCESSFUL IN NEGOTIATING AN AGREEMENT WITH STANTEC CONSUL TING SERVICES, INC., AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH KCI TECHNOLOGIES, INC., AS THE THIRD RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.


RECOMMENDATION

Adopt the Resolution accepting the City Manager’s recommendation.

BACKGROUND/HISTORY

The City has received several requests from neighborhoods to underground overhead utilities within sections of their boundaries. Each undergrounding project will be implemented when requested and approved by the neighborhood or section of neighborhood and at the neighborhood’s expense. The City is seeking to retain a qualified consultant with undergrounding experience to act as its representative for these projects.

 

By means of this RFQ the City is seeking to retain the services of a diverse, comprehensive, and multi-disciplined professional engineering consulting team to provide all  services necessary relating to the City's role in the undergrounding of utilities.

ANALYSIS

 On October 16, 2019, the Mayor and City Commission authorized the issuance of Request for Qualifications (RFQ) 2020-008-ND for Facilitation, Coordination, and Technical Assistance Services for the Undergrounding of Utilities. Responses were due and received on December 6, 2019. The City received a total of three (3) proposals from the following firms:
• KCI Technologies, Inc.
• Kimley-Horn and Associates, Inc.
• Stantec Consulting Services, Inc.

The Evaluation Committee appointed by the City Manager convened on January 9, 2020, to consider proposals received. The Committee was comprised of Mariana Evora, Civil Engineer II, Public Works Department, City of Miami Beach; Margarita Kruyff, Assistant Director, Environment & Sustainability Department, City of Miami Beach; Giancarlo Pena, Civil Engineer II, Public Works Department, City of Miami Beach; and Mina Samadi, Senior Capital Projects Coordinator, The Office of Capital Improvement Projects, City of Miami Beach.

The Committee was provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ. The evaluation process resulted in the ranking of proposers as indicated in Attachment A, in the following order:
1st – Kimley-Horn and Associates, Inc.
2nd – Stantec Consulting Services, Inc.
3rd – KCI Technologies, Inc.

A summary of each top-ranked firm follows:

Kimley-Horn and Associates, Inc.
Kimley-Horn and Associates, Inc. (Kimley-Horn) has been providing a wide variety of design services for municipal clients since its founding in 1967. For decades, Kimley-Horn has provided its local South Florida municipal clients with innovative ideas and services for their infrastructure needs. Its reputation as a problem solver and developer of implementable and constructible designs has made it the engineering consultant of choice for many communities in Miami-Dade, Broward, and Palm Beach counties. Kimley-Horn has delivered to these clients expected outcomes including but not limited to projects that can be successfully developed, permitted, and built on time and within budget.

Stantec Consulting Services, Inc.
Stantec Consulting Services, Inc. (Stantec) founded in 1954 has a deep local knowledge and extensive experience in underground conversion projects in South Florida and across the nation. Stantec has successfully undergrounded hundreds of pole miles of utilities and has acquired thousands of easements in recent years. Hence, it is familiar with the unique aspects of undergrounding utilities for both utility companies and municipalities. It develops effective working relationships, to understand and articulate expectations, to provide adequate contingencies in both project budgets and scheduling, and to establish critical milestones and decision-making strategies.

KCI Technologies, Inc.
KCI Technologies, Inc. (KCI), established in 1995, currently provides professional services to the City of Miami Beach and has observed the City’s efforts towards planning for future economic growth. KCI has played a vital role in the development of Florida’s growing environmental infrastructure. KCI has completed and delivered undergrounding utility service to other agencies and municipalities throughout South Florida including but not limited to Sunny Isles Beach, City of Fort Lauderdale, and City of Sunrise.

FINANCIAL INFORMATION

The costs of the related services are subject to funds availability approved through the City’s budgeting process. Grant funding will not be utilized for this project.

CONCLUSION

After reviewing all of the submissions and the Evaluation Committee’s rankings and commentary, I note that Kimley-Horn has received unanimous top-ranking by the Evaluation Committee. I concur with the Committee that Kimley-Horn and Associates, Inc. is the best qualified firm responding to the RFQ. Kimley-Horn has extensive experience with undergrounding projects in Southeast Florida, as it has provided these services to a number of communities including Delray Beach, the City of West Palm Beach, the City of Fort Lauderdale, the City of Lake Worth Beach, and Boynton Beach. The team it has developed includes firms that compliment Kimley-Horn’s wide-ranging internal capabilities. Its diverse team includes a strong public relations company who specializes in public sector outreach/engagement campaigns and is dedicated to understanding the City’s residents and their needs. Finally, this team is committed to overseeing the projects from beginning to end, ensuring the City’s time and budget requirements are met.

For the reasons stated herein, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with Kimley-Horn and Associates, Inc., as the top ranked proposer; further, if the administration is not successful in negotiating an agreement with Kimley-Horn and Associates, Inc., authorizing the administration to enter into negotiations with Stantec Consulting Services, Inc., as the second ranked proposer; further, if the administration is not successful in negotiating an agreement with Stantec Consulting Services, Inc., authorizing the administration to enter into negotiations with KCI Technologies, Inc., as the third ranked proposer; and further authorizing the Mayor and City Clerk to execute an agreement upon conclusion of successful negotiations by the Administration.

Applicable Area

Citywide
Is this a Resident Right to Know item? Does this item utilize G.O. Bond Funds?
Yes No 
Legislative Tracking
Public Works/Procurement
Sponsor
Sponsored by Commissioner Gongora

ATTACHMENTS:
Description
Attachment A
Resolution