The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to bids received, pursuant to ITB 2020-055-AY, for temporary staffing services.

The Human Resources Department currently utilizes temporary staffing agencies to fill short-term staffing needs of departments. Some of the benefits of utilizing short-term staffing include quickly addressing operational needs, scheduling flexibility, and reduced overtime costs. The current contracts with temporary staffing agencies expire on or about February 25, 2020. To seek replacement contracts, the Administration issued Invitation to Bid (ITB) ITB 2020-055-AY. The ITB includes two categories of temporary workers: office and industrial (trades, sanitation, etc.).

The ITB, as is the case with most temporary staffing arrangements, is structured as to allow maximum flexibility in recruiting the best candidates for the requirements of the requesting department. Costs are usually calculated as the total of the negotiated hourly rate for the employee multiplied by the percentage mark-up (overhead, insurance, profit, etc.) that each firm has submitted in response to the ITB. Typically, the Human Resources Department will work with the firm offering the lowest mark-up and will only proceed to other firms when no qualified candidate can be recruited. For this reason, it is important to have a pool of firms available to the Human Resources Department. This is especially true in the current tight labor market.

The ITB was issued on November 13, 2019, with bid opening date of December 20, 2019. The Procurement Department issued bid notices to 2,230 companies utilizing www.bidsync.com website. 139 prospective bidders accessed the advertised solicitation. The notices resulted in the following responses for various items. See Attachment A for the mark-up rates proposed by each bidder.

Staff has verified that the bids submitted met the requirements of the ITB and can be considered.

The costs of the related services are subject to funds availability approved through the City’s budgeting process.

It is important to have a robust pool of firms able to provide the departments with qualified temporary personnel as needed. Therefore, after reviewing the bids received and the evaluation of staff, I recommend that the Mayor and City Commission approve the award of the following contractors pursuant to ITB 2020-055-AY for Temporary Staffing Services. In assigning work, the Administration will endeavor to utilize the contractors with the lowest percentage markup, as noted in Attachment A, first before proceeding to other contractors in order of percentage mark-up.

For administrative services:

-       4 Best Business Corp.

-       Athena Consulting

-       Employment Solutions of New York, Inc.

-       Worksquare, LLC

-       P.I.E. Management, LLC

-       Diskriter, Inc.

-       Best Candidates LLC dba Creative Staffing

for industrial services:

-       4 Best Business Corp.

-       Employment Solutions of New York, Inc.

-       Diskriter, Inc.

-       Best Candidates LLC dba Creative Staffing

-       P.I.E. Management, LLC

-       Integrity Trade Services LLC