Pursuant to Section 2.04 of the Miami Beach City Charter, the City Commission shall meet at such times as may be prescribed by ordinance or resolution.
The City Clerk recommends that when preparing the City Commission meeting calendar, the City Commission take into consideration the following events: U.S. Conference of Mayors; Art Basel; ICMA Conference; August recess; September to set the tentative/final millage and budget approval; November for election/runoff election meetings (if it is an election year); and Federal (Attachment A) & Religious Holidays (Attachment B).
In order to make the City Commission meetings more efficient and prevent residents from spending multiple hours waiting for a time certain item to be heard, Mayor Philip Levine proposed in 2013 that presentations and awards only meetings be scheduled at different times throughout the year. By placing the presentations and awards on an alternate meeting date, the regular City Commission meetings will start business on time, which will increase the likelihood that time certain agenda items are taken up at the time listed, or closely thereafter. Additionally, having a designated Presentations and Awards Commission meeting will provide the City Commission with an opportunity to properly acknowledge and show gratitude to those individuals or groups who have taken an active role in serving our community. If needed, the Presentations and Awards Commission meeting may be utilized for items that are deemed emergencies and/or continued or not reached during the previous Commission meeting.
On those months without a separate Presentations and Awards meeting, the Presentations & Awards items will be heard at 5:00 p.m.
The City Clerk suggests that when scheduling the 2020 City Commission meeting dates, the City Commission accomplish four goals: 1) schedule one City Commission meeting a month; 2) schedule at least three separate Presentations and Awards/Commission meetings per year (five are being proposed); 3) schedule Commission meetings on Wednesdays; and 4) not schedule Commission meetings during the month of August, while the City Commission is in recess.
It is recommended that the City Commission meetings be set as follows:
Commission Meetings Presentations & Awards/Commission Meetings
Starts at 8:30 a.m. Starts at 5:00 p.m.
January 15 (Wednesday) P&A will be heard in the January 15 meeting
February 12 (Wednesday) February 26 (Wednesday)
March 11 (Wednesday) March 18 (Wednesday)
April 22 (Wednesday) P&A will be heard in the April 22 meeting
May 13 (Wednesday) May 27 (Wednesday)
June 24 (Wednesday) P&A will be heard in the June 24 meeting
July 29 (Wednesday) P&A will be heard in the July 29 meeting
August - City Commission in recess
September 9 (Wednesday)
September Budget Meeting - TBA
October 14 (Wednesday) October 28 (Wednesday)
November 18 (Wednesday) P&A will be heard in the November 18 meeting
December 9 (Wednesday) P&A will be heard in the December 9 meeting