Item Coversheet

Resolutions - R7  F




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:September  25, 2019
 



SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE FINAL NEGOTIATED MATERIAL TERMS OF THE AGREEMENT WITH AXON ENTERPRISE, INC, PURSUANT TO RESOLUTION 2019-30884, FOR THE PURCHASE OF OFFICER SAFETY PLAN SUBSCRIPTIONS INCLUDING: BODY-WORN CAMERAS, CONDUCTED ELECTRICAL WEAPONS, A VIDEO EVIDENCE MANAGEMENT AND DISTRIBUTION PLATFORM, INTERVIEW ROOM HARDWARE AND SOFTWARE, AND RELATED PRODUCTS AND SERVICES FROM AXON ENTERPRISE, INC, AS SET FORTH IN EXHIBIT “A” TO THE COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO FINALIZE THE AGREEMENT WITH AXON ENTERPRISE, INC., INCORPORATING THE TERMS NEGOTIATED HEREIN; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE THE FINAL NEGOTIATED AGREEMENT WITH AXON ENTERPRISE, INC.

RECOMMENDATION

I have reviewed the final negotiated terms and pricing. In doing so, I am pleased to report that the Administration has negotiated a total of $1,063,222 in savings from the original proposal submitted by Axon. However, notwithstanding the substantial cost savings negotiated, it is important to note that the proposed systems are important for a number of reasons.

 

Safety

The Taser conducted electrical weapon (CEW) provides officers with a non-lethal option to be utilized on offending subjects. CEWs also reduce the risk of potential harm to bystanders through the use of a less-than-lethal option for our officers. The new Taser 7 CEW included in the proposed agreement also provide officers with increased controls and flexibility through ability to be deployed at closer range that prior models. The proposed agreement also provides enhanced training with significantly more scenario-based training that has been proven to be more effective in enhancing effectiveness and safety for all involved.

 

Automation

The services provided in the proposed agreement significantly automate major portions of the back-end processing currently required when using body-worn cameras. The automation provided will result in officers being able to get back out on the street quicker, as well as the ability of supervisors to more effectively manage use of the body-worn cameras.

 

Community Engagement

The proposed agreement also provides a community engagement tool that allows residents and visitors to easily upload video footage of any situation that can later be processed by police officers.

 

Other Benefits

Further synergies have been instituted through the use of Axon Evidence with the use of the Axon Evidence Interview Room solution. This component of the technology allows the subsequent aggregation of investigative interviews to be directly ingested, categorized, and correlated to a specific criminal case whereby allowing a seamless repository of all of the digital evidence as it pertains to each case. There are many other aspects of the subscription service that have been identified by the leadership in the police department that would provide better officer safety, management, and transparency for the officers in the department.

 

Costs

On a per officer basis, the cost for the bundle for the CEW, the body-worn camera and the related equipment and services (holsters, storage, etc.) is approximately $173 per month. This represent a savings of approximately 13% off of list price. The research conducted by staff indicates that this is the best cost offered to any other public agency to date. Additionally, Axon has offered significant discounts for the other products and services required for the system. After all discounts, the total cost for the five (5) of the agreement for all city departments (Policy, Code Compliance, Parking, Fire and Building Departments) is $5,310,775. Notwithstanding, negotiated savings, this is a significant investment in the security of our officers and other staff, and in the transparency of city operations costing an estimate of $1,062,155 per year. However, because Fiscal Year 2020 budgets have been finalized, Axon has agreed defer a portion of the payments for years 1 and 2 until years 4 and 5 to allow the City to plan for this investment. Axon is doing this solely at its risk as the agreement contains a non-appropriation clause which allows early termination if funds are not available, as well as a termination for convenience that allows the City to terminate at any time.

 

Based on the foregoing, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, adopt the Resolution approving the final negotiated material terms of the agreement with Axon Enterprise, Inc, pursuant to Resolution 2019-30884, for the purchase of officer safety plan subscriptions including: body-worn cameras, conducted electrical weapons, a video evidence management and distribution platform, interview room hardware and software, and related products and services from Axon Enterprise, Inc, as set forth in Exhibit “a” to the commission memorandum accompanying this resolution; authorizing the City Manager and City Attorney to finalize the agreement with Axon Enterprise, Inc., incorporating the terms negotiated herein; and further authorizing the City Manager and City Clerk to execute the final negotiated agreement with Axon Enterprise, Inc.

ANALYSIS

Beginning in April 2014, the Miami Beach Police Department began a pilot program to evaluate the deployment and use of body-worn cameras (see Resolution 2014-28746). Initially, the pilot program involved gradual deployment of body-worn cameras as policy and procedures were developed and training was conducted. Several other City Departments, including Code Compliance, Parking, Building, and Fire, also began to deploy body-worn cameras at the same time. Testing and evaluation of products and vendors done at the time resulted in the selection of Taser International to provide body camera products and services. They were uniquely positioned to provide a capable, reliable, and scalable camera solution as well as cloud-based storage and redaction system. In addition, Evidence.com video storage eliminated the need to expand in-house enterprise data storage, at a significant cost savings to the City. A one-year phased agreement with four (4) one-year renewals was executed. This contract and all renewals have now run to conclusion and will expire on September 30, 2019.

 

In 2017, Taser International was rebranded and is now called Axon Enterprise, Inc., (“Axon”). Their business model has since evolved from basically selling devices to a service-oriented model where they offer comprehensive subscription plans, called Officer Safety Plans, which include body-worn cameras, conducted electrical weapons, docks, replacement cartridges, interview room recording hardware and software, the Evidence.com cloud data storage and distribution platform, artificial intelligence video redaction tools, on-line and virtual reality training, compliance and auditing tools, automatic hardware upgrades, and a comprehensive warranty and return policy. In addition, they offer products and services a la carte for departments that do not need full plans. Furthermore, the conducted electrical weapon (CEW) offered by Axon is the industry standard in that sphere, along with the City’s long- standing use of the product over the course of approximately eighteen years (18) years of service.

 

The most important technological development in the body-worn cameras field has been the evolution of the Evidence.com digital evidence management platform. This platform, which started as relatively basic cloud storage, has become a highly-developed ecosystem for uploading, categorizing, sharing, and managing the vast amounts of data generated by the Police Department’s now full deployment of cameras. Evidence.com has been continually upgraded and enhanced with innovative tools that allow integrated redaction, categorizing, and automatic purging of records pursuant to records retention guidelines. Thanks to adoption by the Miami- Dade County State Attorney’s Office, we are also able to directly share video and other evidence with prosecutors from within the platform, eliminating the need to download large amounts of data to physical media. This level of platform sophistication is unique to Axon and unprecedented in the marketplace.

 

Market research has revealed that there is no single vendor able to provide the integration available in the Axon ecosystem. Although there are products in the market that are able to perform individual tasks as described in the previous paragraphs, it would take great resources, time, effort and coordination to make all of them work together in a seamless manner. Changing from our current provider would require all new equipment to be purchased and significant administrative, infrastructure, and training resources to be expended in each of the five (5) City Departments (Police Fire, Code, Building and Parking) utilizing Axon products. Further, Axon Evidence is the principle platform used by the Miami-Dade State Attorney’s Office whereby evidence is directly shared with prosecutors in furtherance of criminal cases. Therefore, on July 17, 2019, the Commission adopted Resolution 2019-30884, approving negotiations with Axon Enterprise, Inc., with the direction that the Administration return to Commission with the negotiated agreement prior for review.

 

The attached term sheet includes the final negotiated material terms and pricing that would constitute the agreement between the City and Axon.

 

Applicable Area

Citywide
Is this a Resident Right to Know item? Does this item utilize G.O. Bond Funds?
Yes No 
Legislative Tracking
Police

ATTACHMENTS:
Description
Exhibit A - Axon Negotiations Term Sheet