The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida (“City”) approve the City Manager’s recommendation pertaining to bids received, pursuant to ITB 2019-156-DF, for the rental of pumps and related items.

The City has utilized competitively awarded contracts from cooperative alliances or public entities, that have themselves utilized a public procurement process, to procure the rental of pumps and related items for approximately two (2) years. The purpose of this bid is to establish a contract, by means of sealed bids with a qualified firm(s) to provide the rental, delivery and pick up of pumps and related items on an “as-needed” basis.

It is the City’s intent to award this contract as a push button contract. Push button contracts provide the means of quickly responding to critical needs via a competitively solicited indefinite quantity contract. When items are needed, the requesting department will select the awarded vendor that has the best pricing and availability for the sum of the items needed for the particular need identified, on a case by case basis.

The ITB was issued on August 23, 2019, with bid opening date of September 26, 2019. The Procurement Department issued bid notices to 7,767 companies utilizing www.publicpurchase.com and www.bidsync.com website. 67 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of five (5) responses from: Herc Rentals, Inc. (“Herc Rentals”), MWI Corporation (“MWI”), Bobcat of Miami, LLC d/b/a Synergy Equipment (“Synergy Equipment”), United Rentals (North America), Inc. (“United Rentals”) and Xylem Dewatering Solutions, Inc (“Xylem Dewatering Solutions”). See Attachment A for a tabulation of bids received.

The ITB stated that the responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB will be recommended for award. Herc Rentals failed to provide bid pricing in accordance with the requirements and specifications of the ITB, therefore their bid submittal was deemed non-responsive and received no further consideration. Additionally, United Rentals included exceptions with their bid which were unacceptable to the City, therefore on January 14, 2020 United Rentals withdrew their bid from further consideration. Staff has verified that the remaining bids submitted by MWI, Synergy Equipment, and Xylem Dewatering Solutions met the requirements of the ITB and can be considered.

The remaining three (3) bid submittals have been deemed responsive to the ITB requirements. A brief description of each proposer follows:

MWI

MWI was originally founded as a company engaged in the manufacture of iron and steel equipment, MWI realized the need for a reliable manufacturer of pumping stations for irrigation, drainage, and flood control applications. MWI continues to be a leader in the global engineering and manufacturing of custom-designed axial and mixed flow pumps and related systems, with over 20,000 propeller pumps built to date.  

SYNERGY EQUIPMENT

Synergy Equipment was established in 2012 and has since established themselves in the compact and heavy equipment industry with an emphasis on building symbiotic relationships between rental and dealer. Synergy Equipment provides multiple lines of equipment manufacturers to cater the needs of a wide variety of customers from a large commercial construction to local contractors.

XYLEM DEWATERING SOLUTIONS

Xylem Dewatering Solutions is a leading water technology company committed to “solving water” by creating innovating and smart technology solutions to meet the world’s water, wastewater, and energy needs.

The costs of the related services are subject to funds availability approved through the City’s budgeting process.  Grant funding will not be utilized for these projects.

As previously stated, award of the ITB will establish a pool of prequalified firms that have submitted fixed unit pricing for a wide range of items or services that may be required for future work. While the actual lowest bidder may vary by item, when a specific project is required, staff will utilize the total of the unit prices submitted by each bidder for the required work to identify the overall lowest total cost for the project. These types of contracts, known as push button contracts, are common in the industry and used extensively by agencies such as the Florida Department of Transportation. They are innovative ways to expedite work while assuring the City is benefiting from pricing established through competitive solicitations.

Therefore, after reviewing the bids received and the evaluation of staff, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract, pursuant ITB 2019-156-DF, to MWI Corporation, Bobcat of Miami, LLC d/b/a Synergy Equipment,  and Xylem Dewatering Solutions, Inc, as responsive, responsible bidders to the ITB; and further authorize the Mayor and City Clerk to execute the contracts.