The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to bids received, pursuant to ITB 2019-232-AY, Outfall Cleaning and Maintenance Services.

The purpose of this bid is to establish a contract, by means of sealed bids, with qualified firm(s) for outfall cleaning and maintenance services for the City of Miami Beach on an as needed basis.

The work to be performed includes stormwater pipe and structure cleaning and video inspection. The project consists of the cleaning of stormwater piping, cleaning of catch basins, and cleaning of outfalls. The Contractor shall:

• Obtain any required permitting for de-watering activities and by-pass pumping that may be needed for video taping and inspection. All solids removed from the drainage system shall be disposed of by the contractor in an appropriately licensed landfill. Throughout the project a monthly log is to be kept detailing the date, location, and amount of material removed from the drainage system. This log is to be given to the City in electronic format prior to project closeout.
• Comply with City’s intent to obtain a completely clean and full video inspection or pictures of the relevant pipe and any items of labor, materials or equipment, which may reasonably be assumed as necessary to accomplish work.
• Remove all plugs from the pipes during rainfall, pending rainfall, and at the completion of each day’s work.

ITB PROCESS

The ITB was issued on September 5, 2019, with bid opening date of September 27, 2019. The Procurement Department issued bid notices to 1,173 companies utilizing www.publicpurchase.com and www.bidsync.com website. 135 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of three (3) responses from: EnviroWaste Services Group, Inc., Flotech Environmental, LLC, and Waterfront Property Services, LLC. See Attachment A for a tabulation of bids received. However, on October 3, 2019 Waterfront Property Services, LLC notified the City of the withdrawal of its bid submittal.

 Staff has verified that the bids submitted by both bidders meet the requirements of the ITB and can be considered. In order to assure services are available as necessary, it is in the City's best interest to award a primary and secondary vendor for each line item. Accordingly, the lowest responsive and responsible bidders, for each respective line item, meeting all terms and conditions of the ITB, are indicated in the table below:

The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to the bids received. Pursuant to ITB 2019-232-AY for Outfall Cleaning and Maintenance Services.