| | | | | | | |  | Resolutions - C7 D
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | September 11, 2019 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 4 TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND
RIBBECK ENGINEERING, INC. FOR THE INDIAN CREEK DRIVE/STATE ROAD
(SR) A1A, 26 STREET TO 41 STREET FLOODING MITIGATION PROJECT TO
PROVIDE ENGINEERING SERVICES FOR THE CONSTRUCTION PHASE OF
THE INDIAN CREEK PHASE III IMPROVEMENTS FROM 25TH TO 41ST PROJECT,
IN AN AMOUNT NOT-TO-EXCEED $383,670, FOR A TOTAL CONTRACT
AMOUNT OF $3,295,006.55. |
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| | | | | | | | ANALYSIS
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On March 9, 2016, the Mayor and City Commission adopted Resolution 2016-29332 approving a Department Funded Agreement (DFA) between the City and the Florida Department of Transportation (FDOT) for the cost sharing of a construction project on Indian Creek Drive from 26th to 41st Streets. The infrastructure improvements under this agreement included a new storm water drainage system, pump station, seawall, roadway, sidewalks curbs and gutters, all to meet the new flood elevation requirements. The scope also includes the replacement of driveways, light poles, signs, signals and pavement markings to match the new roadway alignment and configuration.
On June 8, 2016, the Mayor and City Commission adopted Resolution 2016-29456, approving the award of a professional services agreement to Ribbeck Engineering, Inc. (Ribbeck), in the total amount of $407,851, to develop the Design Criteria Package (DCP) and conceptual plans for approximately 0.85 miles of Indian Creek Drive. The conceptual plans were required as reference to the DCP and were developed in accordance with FDOT design criteria as well as the City of Miami Beach contract requirements.
The DFA stipulates that the project shall be implemented in two (2) construction phases. The “Interim” Phase construction plans were required to construct the underground drainage component, including drainage pipes ranging in size up to 72 inches in diameter, drainage structures, 24 inch diameter storm drainage pipes along the side streets, the pump station structure and roadway drainage system reconstruction. The “Interim” Phase is currently Substantially Completed. The “Ultimate” phase includes the roadway reconstruction component, raising the roadway and harmonization to the final grade.
On April 26, 2017, the Mayor and City Commission adopted Resolution 2017-29839, authorizing the negotiation of Amendment No. 1 to the Professional Services Agreement with Ribbeck, in the amount of $863,171.92 plus a $86,317.19 contingency, for a total amount of $949,489.11, to prepare a set of “Interim” construction plans from 25th to 26th Streets, and 26th to 41st Streets, including side streets along the entire project limits. The approximate length of roadway for this expanded project scope was 1.7 miles.
On October 18, 2017, the Mayor and City Commission adopted Resolution 2017-30070, authorizing the negotiation of Amendment No. 2 to the Professional Services Agreement with Ribbeck, in the amount of $1,056,347.77, plus a $158,452.17 owner's contingency of fifteen percent (15%), for a total amount of $1,214,799.94, to complete the “Ultimate” Phase final signed and sealed construction plans for the entire project limits. The scope of work included detailed roadway, traffic control plans and analysis, seawall plans, drainage analysis and plans, signage, signalization, pavement markings, lighting and related improvements. The scope also included a Design Variations memorandum and reports including crash data analysis and cost benefit ratios required by FDOT and electrical and mechanical design of the pump station to reduce the time and cost of temporary pumps.
On October 30, 2018, the Mayor and City Commission adopted Resolution 2018-30547, authorizing Amendment No. 3 to the Professional Services Agreement with Ribbeck, in the amount of $308,364.46, plus a ten percent (10%) owners contingency in the amount of $30,836.05, for a total of $339,196.51, for performing subsurface exploration to further identify potential utilities conflicts, modifications to roadway and drainage design resulting from owners requests to modify harmonization plans for the adjacent properties, parking lanes modification to meet FDOT criteria, additional utility coordination, special handrail design to meet new city criteria and additional coordination efforts.
On November 26, 2018, three (3) bids were received by the City pursuant Invitation to Bid (ITB) 2018-054-ZD. The bids exceeded the project’s budget and were rejected. Subsequently, staff worked with Ribbeck and FDOT to value engineer the remaining portion of the Project. On May 24, 2019, ITB No. 2019-231-KB was issued with two (2) options: 1) for the partial completion of the project up to 35th Street; and 2) for the full completion of the project to 41st Street.
On July 31, 2019, pursuant to ITB No. 2019-231-KB, the City awarded a contract to Ric-Man Construction Florida in an amount not to exceed $13,636,984, for the Indian Creek Phase III Improvements from 25 to 41 Street (the Project).
In order to move forward with the construction phase of the Project, Ribbeck submitted a negotiated cost proposal in the amount of $383,670 for Amendment No. 4 to the Agreement (Attachment A), to provide engineering services for the Project during construction. The services during construction include, but are not limited to, attending and participation in bi-weekly construction meetings, responding to requests for information (RFI’s), post bid revisions, Collins Avenue design revisions, geotechnical surveys, testing and structural design.
The Office of Capital Improvements Projects and the Public Works Department staff have reviewed the cost proposal and have found that the amount being requested is fair and reasonable. This Amendment No. 4 will bring the total Ribbeck contract amount to $3,295,006.55.
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| | | | | | | | CONCLUSION
| | The Administration recommends adopting the Resolution. |
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| | | | | | | | KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability |
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| | | | | | | | FINANCIAL INFORMATION
| | The Administration recommends adopting the Resolution. |
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| | | | | | | | | Amount 1 | $299,262.60 | Account 1 | FDOT portion 311-0820-061357-26-410-564-00-00-00-21220 |
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| | | | | | | | | Amount 2 | $84,407.40 | Account 2 | City portion 433-0820-061357-26-418-576-00-00-00-21220 |
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| | | | | | | | Legislative Tracking
Capital Improvement Projects |
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