A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE FINANCE AND CITYWIDE PROJECTS COMMITTEE (FCWPC) TO PROCEED WITH PHASE II OF REQUEST FOR PROPOSALS (RFP) NO. 2018-157-WG FOR WATERLESS CAR WASH CONCESSION; AND AUTHORIZING THE ADMINISTRATION TO NEGOTIATE A NEW CONCESSION AGREEMENT WITH GT ECO CARWASH, LLC FOR PHASE II OF THE RFP FOR A TERM OF THREE (3) YEARS WITH TWO (2) ONE-YEAR RENEWAL TERMS, AT THE CITY'S OPTION; AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXTEND THE SIX MONTH PILOT PROGRAM (PHASE I), ON A MONTH TO MONTH BASIS, UNTIL SUCH TIME AS A NEW AGREEMENT IS EXECUTED.

Adopt the Resolution.

On October 18, 2017, the Mayor and Commission approved a referral to the Finance and Citywide Projects Committee (FCWPC), to discuss Waterless Car Wash RFP at Garages. The Committee discussed the item at their November 8, 2017 meeting and recommended that the Administration pursue the offering of waterless car wash services at the municipal parking garages, beginning with a pilot phase before full deployment. These services would be deployed as concession agreements with the selected provider.

On December 13, 2017, City Commission adopted Resolution No.2017-30099 accepting the recommendations made by the Committee. The parameters for moving forward included:

• Awarding any resulting Concession agreement in two phases. The first phase shall be a pilot program at one or more selected garage(s) for a period of time not to exceed 6 months. The second phase may include, but is not a guarantee, a longer term with an expanded number of garages from which to offer the services
• A requirement that water usage shall be minimal and any water used be collected and discarded according to law.
• All chemicals utilized shall be non-harmful to the environment and properly disposed to the requirements of the Environmental Protection Agency and Florida Department of Environmental Protection; and

On December 13, 2017, the Mayor and City Commission authorized the Administration to issue an RFP for Waterless Car Wash Concession, and to release the final draft of the RFP to the Mayor and City Commission via LTC.

On March 23, 2018, by way of LTC #162-2018 the Mayor and City Commission authorized the issuance of Request for Proposals (RFP) 2018-157-WG for Waterless Car Wash Concession.

On July 25, 2018 the City Commission adopted Resolution No. 2018-30400 accepting the recommendation of the City Manager to enter into negotiations with GT Eco Carwash, LLC pursuant to RFP No. 2018-157-WG for Waterless Car wash Concession.

The Agreement for the Pilot Program was executed on December 7, 2018 with an expiration date of June 5, 2019. On June 5, 2019 the City Commission approved a term  extension to the Pilot program until September 5, 2019.

A highlight of the terms included in the Pilot Program Concession Agreement are:

• Revenue payment: Concessionaire shall remit to the City 8% of the monthly gross receipts generated by the program.
• Utility Charges: The City provides electrical power connections to the Concession area during the Term. Concessionaire pays the City an amount equal to $0.15 per vehicle services, for utility charges during the Pilot Program.

Services started at the 17^th Street Garage (G5) in February 2019 and once a week at the City Hall Garage in March. As of the end of May 2019, 377 vehicles have been serviced and the City has collected $1,034.94 of the 8% revenue share.

On June 28, 2019, the FCWPC discussed the item and recommended proceeding with negotiations for Phase II of the RFP which would extend the term of the agreement and services to other facilities.

The Phase I, pilot program term expires on September 5, 2019, therefore, the Administration is requesting approval for a month to month extension, if needed, until negotiations for Phase II are completed and a new Concession Agreement is executed by the parties.

Therefore, it is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to:

1. Accept the recommendation of the FCWPC to proceed with Phase II of the RFP;

2. Renew the Phase I Concession Agreement on a month to month, if needed until the Phase II Concession Agreement is executed; and

3. Enter into negotiations for Phase II, with GT Eco Carwash, LLC; and

4. Authorize the Mayor and City Clerk to execute an Agreement for Phase II upon conclusion of successful negotiations.