Item Coversheet

Resolutions - C7  M




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:June  5, 2019
 



SUBJECT:

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONSTRUCTION CONTRACT IQC NO. FLO4GC4-051716-LCI BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND LEE CONSTRUCTION GROUP, INC., FOR ADDITIONAL STRUCTURAL, ELECTRICAL, AND FIRE ALARM SCOPE FOR THE PUBLIC WORKS OPERATION EMERGENCY GENERATOR PROJECT, IN AN AMOUNT OF $42,950.74, PLUS A 10% OWNER'S CONTINGENCY IN THE AMOUNT OF $4,295.07, FOR A TOTAL AMOUNT OF $47,245.81; WITH PREVIOUSLY APPROPRIATED FUNDS IN THE FY 2018-19 CAPITAL BUDGET.


RECOMMENDATION

The Administration recommends approval of the Resolution.



ANALYSIS

The City engaged TLC Engineering, Inc. for the engineering services and design of the Public Works Operations emergency generator (the “Project”).

 

In the interest of time, the City chose to expedite the Project and utilize the IQC process. Through the IQC process, Lee Construction, Inc. (“Contractor”) was identified as the most qualified and experienced contractor to complete the identified scope per TLC Engineering, Inc. construction documents. The City and the Gordian Group met with the Contractor to review the scope for the Project. On February 14, 2019, after negotiations, the Contractor submitted a bid proposal, utilizing the Catalog in the amount of $325,242.84 for the Project including an owner’s contingency of $29,593.09.

 

Due to unforeseen conditions such as the requirement to relocate the automatic transfer switch and elevate the concrete platform to 3’-6” above base flood elevation, this necessitated an increase in the size of the concrete pad three times it’s original size to accommodate the transfer switch relocation, as well as fire alarm, and electrical changes in compliance with the current Florida Building Code. The scope work depicted above was not captured in the original bid set documents.

 

On April 23, 2019, the Contractor submitted a change order proposal in the amount of $42,950.74 for the additional work, plus a 10% owner’s contingency, for a total amount of $47,245.81 The proposal was reviewed by the engineer of record, and the Gordian Group, and determined to be reasonable and fair.



CONCLUSION

The Administration recommends that the Mayor and City Commission approve and authorize the City Manager to execute change order No. 1 to the construction contract IQC work order No. 062104.01 between the City Of Miami Beach, Florida, and Lee Construction Group, Inc., for additional structural, electrical, and fire alarm for the Public Works Operation emergency generator, in an amount of $42,950.74, plus a 10% owner’s contingency in the amount of $4,295.07, for a total amount of $47,245.81; with previously appropriated funds in the current fiscal year budget.



Legislative Tracking
Property Management

ATTACHMENTS:
Description
Change Order Proposal
Resolution