Over the past several years, the City of Miami Beach has experienced several disaster events with the most recent significant event occurring in 2017 with Hurricane Irma. Although, City staff provides support for the preparation of claims, recovery of costs, administration of projects, appeals, and audits, the completion of these tasks takes significant resources away from staff normal day to day duties. Furthermore, the City is currently seeking public disaster assistance reimbursement through FEMA related to Hurricane Irma.
The purpose of this RFP is to select a contractor to provide designated emergency management administrative support services as directed solely by the City. The selected consultant will provide services designed to support the City’s emergency management administrative needs with preparedness, mitigation, response and recovery associated with disaster related events. This support will facilitate the maximization of federal and other funding, and to help the City retain these funds during subsequent project closeouts and audits.
On July 17, 2013, the Mayor and City Commission adopted Resolution Number 2013-28249, approving the award of Request for Qualification (“RFQ”) No. 065-2013TC for emergency management administrative support services to Tidal Basin Government Consulting, LLC as the primary firm, and David Shapiro Disaster Planning & Recovery Consultants, Inc., as the secondary firm. On November 14, 2018, the Mayor and City Commission approved the extension of the above referenced Agreement on a month-to-month basis for a term not to exceed one (1) year, or until the Hurricane Irma funds recovery process is complete, whichever comes first.
On February 13, 2019, the City Commission approved the issuance of the RFP No. 2019-001-WG, Emergency Management Administrative Support Services, which was issued on February 13, 2019. The Procurement Department issued solicitation notices to 340 firms utilizing www.publicpurchase.com. 107 prospective proposers accessed the advertised solicitation. RFP responses were due and received on April 22, 2019. The City received a total of nine (9) proposals from the following firms:
· Atlys Global Foresight
· Dewberry Engineers Inc
· Disaster Program & Operations Inc
· Hagerty Consulting, Inc.
· ICF Incorporated, L.L.C
· Innovative Emergency Management, Inc
· Integrated Solutions Consulting
· Mpact Strategic Consulting
· Tidal Basin Government Consulting, LLC
On February 13, 2019, the City Manager appointed the Evaluation Committee via Commission Memorandum. The Evaluation Committee convened on May 3, 2019, to consider proposals received. The Committee was comprised of the following: Georgette Daniels, Financial Analyst III, Emergency Management Department, City of Miami Beach; Jay Fink, Assistant Director, Public Works Department; and, John Woodruff, Chief Financial Officer, City of Miami Beach.
The Committee was provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score each proposal pursuant to the evaluation criteria established in the RFP for considering each respondents based on its experience/qualifications and approach/methodology to the work required (qualitative factors). The RFP stipulated that costs (quantitative factors) shall not be considered by the Evaluation Committee, but shall be considered by the City Manager in preparing his recommendation to the City Commission. The Committee’s evaluation process resulted in the ranking of proposers as indicated in Attachment A, in the following order:
1st - Tidal Basin Government Consulting, LLC
2nd - Hagerty Consulting, Inc.
3rd - Mpact Strategic Consulting (tied)
3rd - Disaster Program & Operations Inc (tied)
5th - Dewberry Engineers Inc.
6th – Integrated Solutions Consulting
7th – ICF Incorporated, L.L.C.
8th – Innovative Emergency Management, Inc
9th – Atlys Global Foresight
A brief description of the top two (2) ranked proposers, as provided in their response to the RFP, follows.
Tidal Basin Government Consulting, LLC
According to its proposal, Tidal Basin is a leading provider of professional consulting services, including FEMA (PA), Individual Assistance (IA), and Hazard Mitigation Assistance (HMA) program support, CDBG-DR, emergency management, hazard mitigation and evacuation planning, hazard and risk analysis preparedness, long-term recovery planning, alternative housing, response, and recovery. Tidal Basin has successfully assisted government clients with emergency management support services across the United States, including State of Hawaii, State of New York, Houston ISD, City of New Orleans, and numerous other agencies within the State of Florida.
Hagerty Consulting, Inc.
According to its proposal, Hagerty is a nationally recognized emergency management and homeland security consulting firm dedicated to helping clients prepare for and recover from disasters. Hagerty has managed over $24 billion in disaster recovery funds over the past 17 years, including the largest portfolio of Section 428 PAAP Pilot Program related-projects in the country. Hagerty offers the City the architects of the strategy used to successfully execute a similar scope of work (SOW) for New York City (NYC) following Hurricane Sandy, which successfully increased federal funding by more than $3 billion above initial FEMA estimates. Hagerty’s Florida experience includes recovery support for Collier County following Hurricane Irma, the City of Panama City, Panama City Beach, the Bay District Schools, and the Palm Bay Education Group after the impact of Hurricane Michael.