Item Coversheet

Competitive Bid Reports - C2  C




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:June  5, 2019
 



SUBJECT:EXERCISE ROUTINE TERM RENEWAL OPTIONS ON EXISTING CONTRACTS FOR OPERATIONAL NEEDS.

RECOMMENDATION

Approve the renewals listed in Attachment A.

ANALYSIS

The City has established agreements for many routine operational needs. As is customary, many of the City’s agreements resulting from competitive solicitations include renewal clauses that allow for the extension of Agreement terms for a certain number of renewal periods beyond the original term, as may be stipulated in the solicitation or resulting agreement. The renewal periods allow the City to continue acquiring the necessary goods and services from reputable contractors at prices established through competitive solicitations. In some cases, the City may require extending agreements, on a month to month basis, beyond the terms stated in the solicitation to ensure continuous operations until such time replacement agreements can be executed.

 

In its due diligence prior to considering renewal/or extension options, the Administration has considered: cost considerations, including any increases to the CPI-U index by the Bureau of Labor Statistics indicating changes in the supply market pricing conditions, contractor performance and risk management considerations (e.g., insurance and bonds, as may applicable). See Attachment A for list of contracts for which renewal periods or extensions are being considered.

CONCLUSION

The Administration recommends that the Mayor and City Commission approve the term extensions with: Public trust Advisors, LLC, pursuant to ITN 2015-081-LR, for investment advisory services; and, GT Eco Car Wash, LLC, pursuant to RFP 2018-157-WG, for a waterless carwash concession.

KEY INTENDED OUTCOMES SUPPORTED
Streamline The Delivery Of Services Through All Departments

FINANCIAL INFORMATION

All expenditures will be based on funds approved through the City's budgeting process.

Legislative Tracking
Procurement

ATTACHMENTS:
Description
Attachment A