| | | | | | | |  | Resolutions - C7 B
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | May 8, 2019 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE
RECOMMENDATION OF THE CITY MANAGER, AND APPROVING
AND AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK
ORDER WITH TEAM CONTRACTING INC., IN THE NOT TO EXCEED
AMOUNT OF $629,330, FOR THE CONSTRUCTION OF A NEW
POCKET PARK AT 20TH STREET AND SUNSET DRIVE, UTILIZING
THE COMPETITIVELY BID SOURCEWELL COOPERATIVE
CONTRACT FOR CONSTRUCTION SERVICES (FORMERLY KNOWN
AS NATIONAL JOINT POWERS ALLIANCE (NJPA)), PLUS AN
OWNER'S CONTINGENCY IN THE AMOUNT OF $62,933, FOR A
TOTAL AMOUNT OF $692,263, SUBJECT TO AND CONTINGENT
UPON AN APPROPRIATION OF FUNDS AS PART OF A CAPITAL
BUDGET AMENDMENT FOR FY 2018/19.
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| | | | | | | | RECOMMENDATION
| | The Administration recommends approval of the resolution. |
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| | | | | | | | ANALYSIS
| On April 26, 2017, the City Commission adopted Resolution 2017-29814 accepting the recommendation of the Finance and Citywide Projects Committee to add the creation of a pocket park on 20th Street and Sunset Drive (Pocket Park) to the FY 2018 Capital Budget, subject to funding. On February 14, 2018, the City Commission adopted the Third Amendment to Capital Budget for FY 2017/18, allocating funding for the project.
Using examples from previous small park projects, the total project budget was established at $677,000, inclusive of the cost of securing the consultants for design, survey, testing, permits and project administration. Design consultants were retained and meetings with stakeholders were held. The park will provide a 4,000 square feet playground, with equipment for the 2-5 and 5-12 age children, during the renovation of the Maurice Gibb Memorial Park, and thereafter. The playground will have 100% shade coverage through the installation of three shade sails and two smaller canopies at the picnic areas. A masonry wall shall be provided along the north east property line to enclose the site, providing separation from the adjacent residential property. The other boundaries of the park shall be enclosed with a metal picket fence with intermittent masonry columns.
The project shall be expedited to ensure the completion of construction, and availability for use in Fall 2019, prior to the closing of Maurice Gibb Memorial Park, for its complete renovation. The design documents have been completed and the plans are being reviewed for permits. All options for procuring a general contractor were examined, to determine the most expeditious method.
On January 15, 2014, via Resolution No. 2014-28462, the City Commission authorized the Administration to utilize cooperative awards by Sourcewell pursuant to Section 2-369 of the Miami Beach City Code. On February 21, 2014, the Finance and Citywide Projects Committee (the Committee) endorsed a recommendation by Administration to reintroduce the efficient process of project delivery to the City by utilizing the Gordian's Group indefinite quantity contract (IQC), alternatively known as Job Order Contracting (JOC), as a means of expediting construction projects under $250,000 with the approval of the City Manager or for greater amounts with Commission authority. Sourcewell, formally known as National Joint Powers Alliance (NJPA), is a national cooperative that bids contracts aggregating the spend volume of agencies across the country. Through the Gordian's Group IQC process, Sourcewell awarded Contract No. 071415-GCI, which includes Team Contracting, Inc. to provide construction services to the City pursuant to the contract.
To expedite the process in the delicate matter of this project the Administration recommends utilizing the Sourcewell IQC Contract No. 071415-GCI to procure the necessary constructions services. The Office of Capital Improvement Projects (CIP) has identified Team Contracting Inc., a contractor awarded to the Sourcewell IQC Contract No.071415-GCI, as the most qualified and experienced contractor to complete the required scope in a timely manner.
The Office of Capital Improvement Projects (CIP), the design team and community stakeholders have worked closely to determine the final design and control the final project cost. An estimate of the construction cost was provided by the architecture and engineering consultant, Miller Legg, in the amount of $684,903.15. Subsequent adjustments to the design specifications sought to reduce the construction cost. To that end, CIP has contacted equipment manufacturers with the intent of procuring the playground equipment and site furnishings directly.
Team Contracting Inc. has provided a proposal for the site work and installation of equipment within the park, in the amount of $629,330 (Attachment A). The proposal has been reviewed by staff and the design consultant, and has been found to be fair and reasonable.
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| | | | | | | | CONCLUSION
| | The City Manager recommends the City Commission approve the award of Pocket Park to Team Contracting, Inc. pursuant to Sourcewell IQC Contract No. 071415-GCI for construction services in the not to exceed amount of $629,330, plus an owner’s contingency in the amount of $62,933, for a total not to exceed amount of $692,263. |
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| | | | | | | | | Amount 1 | $258,000 | Account 1 | Subject to approval Sixth Capital Budget Amendment |
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| | | | | | | | | Amount 2 | $371,330 | Account 2 | Account: 383-0820-069357-26-410-546-00-00-00-23418 2003 G.O. Bonds Parks & Recreations |
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| | | | | | | | | Amount 3 | $62,933 | Account 3 | Account: 383-0820-069357-26-410-546-00-00-00-23418 2003 G.O. Bonds Parks & Recreations |
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| | | | | | | | Legislative Tracking
Capital Improvement Projects |
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