Item Coversheet

Resolutions - R7  I




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:May  8, 2019
 



SUBJECT:

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, A GRANT AGREEMENT WITH NEW WORLD SYMPHONY, INC. (NWS), IN THE AMOUNT NOT TO EXCEED $3,800,000, FOR G.O. BOND PROJECT NO. 19, FOR THE PURCHASE AND INSTALLATION OF 4K TECHNOLOGY UPGRADES, TO PROVIDE ULTRA-HIGH DEFINITION RESOLUTION FOR THE VISUAL COMPONENTS AT SOUNDSCAPE; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE FINAL AGREEMENT.


RECOMMENDATION

The administration recommends that the Mayor and Commission approve and accept the attached GO Bond Grant Agreement in the amount not to exceed $3,800,000.00, between the City of Miami Beach and the New World Symphony, as sourced from within the GO Bond fund allocation, which will be the first GO Bond funded project, and will be the first to reach full completeion in September 2019.


ANALYSIS

SoundScape Park Improvements (Restrooms, Storage and 4K) - GO Bond Allocation - $4.5 M

 

On November 6, 2018, the General Obligation Bond ("GO Bond") was approved by voters allocating $4.5M in improvements to SoundScape Park. The GO Bond funding for SoundScape Park includes the building of a permanent restroom facility to accommodate the high usage of the park, a storage facility and the upgrade of projectors, cameras, and servers to 4K ultra-high definition resolution. NWS has stated that the storage facility for the LED Video Walls will be funded through Amendment No. 1 to the Video and Audio System Agreement and will not be funded through GO Bonds.

 

This agenda item refers only to accepting and approving the issuance of the attached contract to New World Symphony on a grant basis, in the amount of $3,800,000 which will allow them to do the final 4K upgrade to their projectors, cameras, and servers.

 

The majority of this work will be done inside of the NWS building, as new cabling must be run through the center to accomodate the new technology.  This project is time sensitive, as NWS would like to have the construction take place during their slow summer season, and be complete and ready by September.


Attached is the budget that accompanies this contract, which outlines all expenditures for this project as per quotes obtained by NWS.  This contract will exist on a grant basis, where NWS will front load all financial requirements, with the City of Miami Beach re-paying the costs, as per the outlined agreement.  The City of Miami Beach is protected at all times, as reimbursements will only be made, once the physical products have arrived on site at NWS.

 

The second portion of this GO Bond allocation, in the amount of $700,000, pertains to storage and restroom needs and will exist outside of this agreement and agenda item.


CONCLUSION

In conclusion, the administration, along with the City Attorney's office, recommend that the Mayor and Commission approve and accept the attached GO Bond Grant Agreement in the amount not to exceed $3,800,000.00, between the City of Miami Beach and the New World Symphony, as sourced from within the GO Bond fund allocation.

KEY INTENDED OUTCOMES SUPPORTED
Enhance Cultural and Recreational Activities

Legislative Tracking
Tourism and Culture

ATTACHMENTS:
Description
NWS 4K Project Budget
Draft Agreement
Resolution