Item Coversheet

Competitive Bid Reports - C2  B




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:May  8, 2019
 



SUBJECT:REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2019-136-AY, FOR PURCHASE AND DELIVERY OF AGGREGATE, TOP SOIL, AND SAND.

RECOMMENDATION

The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to bids received, pursuant to ITB 2019-136-AY, Purchase and Delivery of Aggregate, Top Soil, and Sand.

ANALYSIS

The purpose of the ITB is to establish a contract, by means of sealed bids, with qualified firm(s) for the supply and delivery of aggregate, top soil, and sand required by the City on an as needed basis. All materials supplied to the City under this contract shall meet the requirements of the FDOT Standard Specifications for Road and Bridge Construction, most recent edition.

 

ITB PROCESS

The ITB was issued on February 28, 2019, with bid opening date of April 1, 2019. The Procurement Department issued bid notices to 2,458 companies utilizing www.publicpurchase.com website. 36 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of seven (7) responses from: Austin Tupler Trucking, Inc (“Austin Tupler”), Chin Diesel, Inc. (“Chin Diesel”), Florida Superior Sand, Inc. (“Florida Superior Sand”), Pro-Grounds Product, Inc. (“Pro-Grounds”), Soil Tech Distributors, Inc. (“Soil Tech”), Superior Landscaping & Lawn Service Inc. (“Superior Landscaping”), and True Haul, LLC (“True Haul”). See Attachment A for a tabulation of bids received.

 

Staff has verified that the bids submitted by all seven (7) responses met the requirements of the ITB and can be considered.

 

In order to assure items are available as necessary, it is in the City's best interest to award a primary, secondary, and tertiary vendor for each item. Accordingly, the lowest responsive and responsible bidders, for each respective item, meeting all terms and conditions of the ITB, are indicated in the table below

 

Bid Tabulation Table

Item

Primary Vendor

Secondary Vendor

Tertiary Vendor

1

Austin Tupler

Soil Tech

True Haul

2

Soil Tech

Austin Tupler; AND True Haul

 

3

Soil Tech

True Haul

Austin Tupler

4

Soil Tech

Austin Tupler; AND True Haul

 

5

Pro-Grounds

Superior Landscaping

 

6

Pro-Grounds

Superior Landscaping

 

7

Pro-Grounds

Superior Landscaping

 

8

Pro-Grounds

Superior Landscaping

 

9

Pro-Grounds

Superior Landscaping

 

10

Pro-Grounds

Superior Landscaping

 

11

Soil Tech

Florida Superior Sand

True Haul

12

True Haul

Chin Diesel

Florida Superior Sand

13

True Haul

Chin Diesel

Florida Superior Sand

14

Florida Superior Sand

Pro-Grounds

Superior Landscaping

15

Austin Tupler

Florida Superior Sand

True Haul

16

Soil Tech

Florida Superior Sand

Pro-Grounds

17

Soil Tech

Florida Superior Sand

True Haul

18

Florida Superior Sand

True Haul

Austin Tupler

19

True Haul

Florida Superior Sand

Austin Tupler

20

Soil Tech

Florida Superior Sand

Pro-Grounds

 

Due to the large number of responses, a summary of each top-ranked firm or the firm’s proposal is available upon request.

CONCLUSION

The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to the bids received. Pursuant to ITB 2019-136-AY for Purchase and Delivery of Aggregate, Top Soil, and Sand.

KEY INTENDED OUTCOMES SUPPORTED
Enhance Beauty And Vibrancy Of Urban And Residential Neighborhoods; Focusing On Cleanliness, Historic Assets, In Select Neighborhoods And Redevelopment Areas

FINANCIAL INFORMATION

The cost associated with aggregate, top soil, and sand is subject to the funds availability approved through the City's budgeting process
Legislative Tracking
Parks and Recreation/Procurement

ATTACHMENTS:
Description
Attachment A