Item Coversheet

Competitive Bid Reports - C2  A




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:May  8, 2019
 



SUBJECT:REQUEST FOR APPROVAL TO ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) 2019-208-ND, FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR A NEW FIRE STATION NUMBER 1 FACILITY.

RECOMMENDATION

Approve the issuance of the RFQ.

ANALYSIS

Fire Station Number 1 was built in 1967 and serves the areas south of 15th Street including Star Island, Hibiscus Island, Palm Island, MacArthur Causeway up to Watson Island and Terminal Island. In 1992, it underwent a major renovation that included upgrades to the existing interior spaces, mechanical, plumbing and electrical systems.

In 2014, the City identified the types of repairs and upgrades that would be required to bring the facility up to current code and address structural and maintenance concerns. It was concluded that the repairs and upgrades would only provide a temporary aesthetic solution without addressing any of the major structural, electrical and mechanical deficiencies at a significant cost.

In March 2015, The Center for Public Safety Management (CPSM) and International City/County Management Association (ICMA) completed a comprehensive analysis of the fire department. The report provided a benchmark of the Miami Beach Fire Department’s (MBFD) service delivery performance, which was performed utilizing information provided by the MBFD. Both the ICMA study and Commission on Fire Accreditation International (CFAI) (accreditation report of December 2014), recommended the City consider the most efficient and effective option (complete renovation or replacement) as determined through internal and external engineering and architectural analysis, and as funding may allow.

 

The City Administration sought the professional evaluation of Borrelli and Partners and a report was finalized on May 6, 2015, where it was recommended that the current site conditions and minimum code requirements recommended full site reconstruction and demolition of existing Fire Station Number 1. Intensive maintenance is required to continue operation of the fire stations as it exists today. This maintenance includes costs that over time would exceed the cost of full demolition and reconstruction of all facilities on site.

The purpose of this RFQ is to obtain qualifications from architectural and engineering firms with the capability and experience to provide architectural and engineering services for site planning, design, construction documents, bid, award, and construction administration services for the new Fire Station Number 1 facility, inclusive of a 911 Call Center Dispatch and ancillary uses. The scope of work will include due diligence in the evaluation and recommendation of potential sites. The pertinent areas of the RFQ include the following sections.

 

SPECIFICATIONS. Please Reference, Appendix C, Page 25, RFQ 2019-208-ND for Architectural and Engineering Design Services for a New Fire Station Number 1 Facility (attached).

SUBMITTAL REQUIREMENTS. Please Reference Section 0300, Page 13, RFQ 2019-208-ND for Architectural and Engineering Design Services for a New Fire Station Number 1 Facility (attached).

CRITERIA FOR EVALUATION. Please Reference Section 0400, Page 15, RFQ 2019-208-ND for Architectural and Engineering Design Services for a New Fire Station Number 1 Facility (attached).

Following the receipt of proposals an Evaluation Committee will review proposals in accordance with the criteria established in the RFP. I am considering appointing the following individuals to serve on the Evaluation Committee:
• Francisco Garcia, Senior Facilities Capital Projects Coordinator, Property Management     Department, City of Miami Beach
• Jorge Linares, Fire Division Chief, Fire Prevention Division, City of Miami Beach
• Juan Mestas, Assistant Fire Chief, Fire Department, City of Miami Beach
• Colette Satchell, Senior Capital Projects Coordinator, Office of Capital Improvement Projects, City of Miami Beach
• Thais Vieira, Senior Capital Projects Coordinator, Office of the City Manager, City of Miami Beach

Alternates:
• Miguel Anchia, Assistant Fire Chief, Fire Department, City of Miami Beach
• Sabrina Baglieri, Senior Capital Projects Coordinator, Office of Capital Improvement Projects, City of Miami Beach
• Virgilio Fernandez, Fire Chief, Fire Department, City of Miami Beach

CONCLUSION

The City Manager recommends that the Mayor and Commission authorize the issuance of the RFQ 2019-208-ND for Architectural and Engineering Design Services for a New Fire Station Number 1 Facility.

KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability

FINANCIAL INFORMATION

It is not anticipated that grant funding will be utilized for this project.
Legislative Tracking
Capital Improvement Projects/Procurement

ATTACHMENTS:
Description
Draft RFQ 2019-208-ND