This summary item addresses routine adjustments required to City agreements, which may include term extensions, or approval of task orders, change orders, or amendments. Contracts included in this item may require one of the following adjustments, as detailed in Attachment A.  

Renewals/Extension – As is customary, many agreements resulting from competitive solicitations include renewal clauses that allow for the extension of an Agreement for a certain number of renewal periods beyond the original term, as may be stipulated in the solicitation or resulting agreement. The renewal periods allow the City to continue acquiring the necessary goods and services from reputable contractors at prices established through competitive solicitations. In some cases, the City may require extending agreements, on a month-to-month basis, beyond the terms stated in the solicitation to ensure continuous operations until such time replacement agreements can be executed. An explanation is included in Attachment A. 

Task/Service Orders – Certain contracts, especially those awarded to pools of contractors, require service/task orders to be approved prior to the commencement of work. Work included in the service/task orders is consistent with the contracts approved by the City Commission. An explanation is included in Attachment A. 

Change Orders/Contract Amendments – Occasionally, it is necessary to approve minor change orders or amendments to existing contracts. An explanation is included in Attachment A. 

Details on the items for which approval is sought are included in Attachment A.  

The fiscal impact is included in each item in Attachment A.