The City’s Fire-Rescue Department provides medical transportation services, commonly known as ambulance services, to residents and visitors. Medical transportation services are critical to transfer patients quickly and efficiently from an incident to a health care facility. While in transit, highly trained personnel provide the emergency medical services that may be needed.

To assist the City with receiving reimbursement for the costs of the emergency medical and transportation services provided, the City currently has a contract with a third-party firm specializing in emergency medical transportation billing and collection services. The third-party services include, but are not limited to, obtaining patient and insurance information for emergency medical transport services provided, verifying patient insurance and patient demographic information, filing claims and sending invoices to self-pay accounts, submitting claims to Medicare, Medicaid, and insurance companies, processing third party reimbursements, and providing specific management and financial reports on a monthly basis, as specified by the City.

On January 13, 2017, the City issued RFP 2017-002-JC for Emergency Medical Transport Billing and Collection Services. On September 12, 2018, the Mayor and City Commission awarded a contract to Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation. The initial term of the Agreement expires on June 26, 2022.

To seek a replacement contract for the services, the Administration intends to issue Request for Proposals (RFP) 2022-019-ND seeking proposals from qualified third-party providers of emergency medical and transportation billing and collection services.

Through this RFP, the City desires to receive proposals from qualified firms that can provide a comprehensive third-party emergency medical billing and records management system to collect fees from patients transported via ambulance to health facilities, in accordance with the terms, conditions and specifications contained in the RFP.  The pertinent areas of the RFP include the following sections.

·       SPECIFICATIONS.  Please Reference Appendix A, Minimum Requirements & Specifications, RFP 2022-019-ND, for Emergency Medical Transport Billing and Collection Services (attached).

·       SUBMITTAL REQUIREMENTS.  Please Reference Section 0300, Proposal Submittal Instructions & Format, RFP 2022-019-ND, for Emergency Medical Transport Billing and Collection Services (attached).

·       CRITERIA FOR EVALUATION. Please Reference Section 0400, Proposal Evaluation, RFP 2022-019-ND, for Emergency Medical Transport Billing and Collection Services (attached).

Grant funding will not be utilized for this project.

I recommend that the Mayor and Commission of the City of Miami Beach, Florida authorize the issuance of the RFP 2022-019-ND, for Emergency Medical Transport Billing and Collection Services.