A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO INVITATION TO NEGOTIATE (ITN) 2020-191-ND, FOR MANHOLE, STRUCTURES, AND CURED-IN PLACE REHABILITATION AND INSPECTION SERVICES; APPROVING THE TERMS OF AN AGREEMENT WITH NATIONAL WATER MAIN CLEANING CO, VORTEX INFRASTRUCTURE SERVICES LLC, AND ENVIROWASTE SERVICES GROUP, INC, AS SET FORTH IN EXHIBIT "A" TO THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION; AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AGREEMENTS WITH NATIONAL WATER MAIN CLEANING CO, VORTEX INFRASTRUCTURE SERVICES LLC, AND ENVIROWASTE SERVICES GROUP, INC.

On November 18, 2020, via Resolution No. 2020-31485, the Mayor and City Commission authorized the Administration to enter into simultaneous negotiations with National Water Main Cleaning, as the top-ranked proposer, Vortex Infrastructure Services, as the second-ranked proposer, and Envirowaste Services Group, Inc., as the third-ranked proposer. The Resolution required that the contract be subject to the prior approval of the Mayor and City Commission.

The City of Miami Beach owns and operates its water, wastewater, and stormwater infrastructure. In recent years the need to rehabilitate sewer and stormwater infrastructure has become a priority to maximize the useful life of the assets and reduce inflow and infiltration. The Operations Division of the Public Works Department has identified multiple locations where manholes, structures, and gravity mains require rehabilitation. The envisioned services may include but are not limited to manhole and structure rehabilitation; cured-in-place pipe rehabilitation for sewer and stormwater lines; circuit television inspection (CCTV); trenchless point repairs; and pipeline and manhole condition inspection/reports.

In order to consider the best products and methodologies that may be available in the market, the City prepared an ITN for the services. On June 24, 2020, the Mayor and City Commission approved the issuance of Invitation to Negotiate (ITN) 2020-191-ND for manhole, structures, and cured-in-place rehabilitation and inspection services. On July 28, 2020, proposals were received from the following eight (8) firms: BLD Services, LLC, Envirowaste Services Group, Inc., Granite Inliner, LLC, Hinterland Group, Inc., Insituform Technologies, Inc., Miller Pipeline, LLC, National Water Main Cleaning Co., and Vortex Infrastructure Services, LLC. The proposals from Insituform Technologies, Inc. and Miller Pipeline, LLC were deemed non-responsive for failure to meet the minimum qualifications requirements of the ITN and were not considered further.

The Evaluation Committee appointed by the City Manager convened on September 18, 2020 to consider proposals received. The evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order:

1st ranked – National Water Main Cleaning Co.

2nd ranked – Vortex Infrastructure Services, LLC.

3rd ranked – Envirowaste Services Group, Inc.

4th ranked - Granite Inliner, LLC

5th ranked - Hinterland Group, Inc.,

6th ranked - BLD Services, LLC

On November 18, 2020, via Resolution No. 2020-31485, the Mayor and City Commission authorized the Administration to enter into simultaneous negotiations with National Water Main Cleaning, as the top-ranked proposer, Vortex Infrastructure Services, as the second-ranked proposer, and Envirowaste Services Group, Inc., as the third-ranked proposer. The Resolution required that the contract be subject to the prior approval of the Mayor and City Commission.

As directed by the City Commission, staff proceeded with simultaneous negotiations with the three selected firms for the scope of services, contract terms, and costs. In late November 2020, staff held several internal meetings to develop a detailed term sheet and unit cost proposal to secure unit pricing from the selected firms based on the City's infrastructure needs. The unit cost proposal is very detailed and includes nearly 200 line items; however, this is important to assure fixed competitive pricing for future work. In early February 2021, staff then met with each proposer to discuss the term sheet and unit cost proposals. Selected firms were given until late February 2020 to provide feedback and any questions on the term sheet and unit cost proposal. In mid-March 2021, staff met with the City Attorney's Office to discuss several complex contract issues, especially the matter of assuring that product manufacturers would warrant completed work should there be an issue with the installing contractor. Several meetings were held on this matter, and subsequently, a revised term sheet and cost proposal was released to the selected firms. In late June 2021, the best and final offers were received from the selected firms that addressed both terms and costs. In early July 2021, staff reviewed the best and final offers received. During the review of best and final offers received, staff determined that the amount of planned work requiring the services under consideration would likely exceed the capacity of any single contractor. Therefore, a push-button contract methodology is determined to be in the best interest of the City. A push-button contract method allows staff to select the services needed from a pre-priced menu of options and issue a purchase order to the firm offering the best cost for the selected items.  In late July 2021, a meeting was held with the City Attorney's Office to address the matter of the manufacturer's warranty issue. The final language for this matter was received in late August 2021. The final agreements were routed to the City Attorney's office for review and form approval in early September. In late September, the agreements were approved. The item could not be placed on the agenda for the October City Commission meeting based on agenda deadlines. Given that there were no regular meetings in November, the item was placed on the December 8, 2021 city commission meeting agenda.

The draft agreement, including the menu of pre-priced items, is attached as Exhibit A.

Not Applicable.

After reviewing the negotiation process results, I believe staff and National Water Main Cleaning, Vortex Infrastructure Services, and Envirowaste Services Group have successfully negotiated an agreement (attached) that will assist the City in rehabilitating sewer and stormwater infrastructure to optimize performance and the life of the system.

Therefore, I recommend that the Mayor and City Commission adopt the Resolution approving the material terms of an agreement, pursuant to Invitation to Negotiate (ITN) 2020-191-ND for manhole, structures, and cured-in-place rehabilitation and inspection services; and authorizing the City Manager and City Clerk to execute the agreements with National Water Main Cleaning, Co., Vortex Infrastructure Services, LLC, and Envirowaste Services Group, Inc.